Administrative/ executive assistant

Job Overview
We are seeking a dynamic and highly organized Administrative/Executive Assistant to join our team. This vital role offers the opportunity to support executive leadership and streamline daily office operations with energy and precision. The ideal candidate will be proactive, detail-oriented, and possess a passion for creating efficient workflows. You will serve as the backbone of our administrative functions, ensuring smooth communication, calendar management, and project coordination while providing exceptional support across various departments. This paid position is perfect for someone eager to grow their career in a fast-paced, engaging environment that values initiative and professionalism.

Duties

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with precision.
• Coordinate and plan company events, meetings, and conferences from start to finish, ensuring all logistics are handled seamlessly.
• Provide comprehensive executive administrative support including email correspondence, document proofreading, transcription, and data entry.
• Handle front desk responsibilities such as greeting visitors, answering multi-line phone systems with professional phone etiquette, and directing calls efficiently.
• Maintain organized filing systems—both digital and physical—ensuring quick retrieval of documents and records.
• Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
• Support project coordination efforts by tracking deadlines, preparing reports, and liaising between teams to ensure timely completion of tasks.
• Use office management skills to oversee supply inventories, coordinate office maintenance needs, and improve overall operational efficiency.

Skills

• Proven experience in administrative support or office management roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Excellent typing skills combined with attention to detail for proofreading and transcription tasks.
• Experience with bookkeeping software such as QuickBooks along with basic data entry capabilities.
• Strong project coordination skills to manage multiple priorities simultaneously while meeting deadlines.
• Exceptional customer service skills coupled with professional phone etiquette across multi-line phone systems.
• Knowledge of office procedures including filing systems, front desk operations, and office supply management.
• Ability to adapt quickly to new software tools like DocuSign for electronic signatures and other digital workflows. Join us in a role where your organizational talents will shine! We’re committed to fostering a vibrant workplace that supports your growth while delivering outstanding administrative excellence every day.

Job Types: Full-time, Part-time

Pay: $24.24 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Work Location: Hybrid remote in Kingston, MA 02364

Salary : $24 - $32