Supervising Project Coordinator

About FACS

At FACS, our mission is to make environments safer and healthier for the people who live and work in them. As one of the nation's leading environmental health consulting firms, we help organizations protect their people, assets, and communities. We are built on purpose, partnership, and performance—delivering measurable impact with every client engagement.

Our Values

We live our mission through three core values:

• People First: Support our team and clients, promote professional growth, and value collaboration.
• Integrity of the Science: Deliver accurate, reliable results through objective, evidence-based practices.
• Client Relationships for Life: Build long-term partnerships and help clients address environmental health challenges.

Why Join Us

• Impact: Contribute meaningful work that empowers teams and drives results across the organization.
• Culture: Thrive in a collaborative, entrepreneurial, and mission-driven environment where your work matters.
• Growth: Innovate, develop your skills, and help shape the future of how we operate and deliver on our mission.
• Visibility: Partner directly with leadership and cross-functional teams to make a real difference.

Ranked "Best Places to Work" for five consecutive years, we invest in your success through training, mentorship, and support for professional certifications—so you can grow, thrive, and build a career with lasting impact.

Curious to see what we do? Meet our team at FACS Experts. 

About the Role

This role keeps FACS's projects running smoothly behind the scenes. You'll manage day-to-day project coordination—from opening new projects and maintaining accurate documentation to supporting budgeting, invoicing, and scheduling—while also leading a team of Project Coordinators. You'll balance workloads, provide hands-on guidance, and help onboard new staff, all while serving as a go-to resource for scheduling, client communication, and internal process questions. Working closely with Project Managers, technical staff, and the Accounting team, you'll help ensure projects move forward accurately and on time, and step in as a client contact when needed.

Responsibilities

• Save signed proposals for projects in internal folders and the ERP system
• Ensure budgetary details are entered into Project Planning in the ERP system
• Follow the procedure for opening new opportunities/projects, including all pertinent project/client information
• Verify that transactions on WIP are entered in accordance with the contract
• Follow the procedure for WIP Review in preparation to invoice projects
• Save all project-related documentation into electronic project file
• Assist with scheduling projects, including maintaining knowledge of staff capabilities and availability
• Maintain awareness of Project Managers' service-line certifications and capabilities
• Attend local office Project Manager/Staff meetings
• Enter purchase orders for outside vendors (e.g. equipment rental, media, outside labs)

Supervisory Duties

• Manage the team of Project Coordinators including helping balance workloads and providing day-to-day support and guidance.
• Assist with training and onboarding new staff on internal processes, project setup, scheduling procedures, invoicing workflows, and company systems.
• Monitor workflows and assist with making sure projects, invoicing, scheduling, and client requests are being handled accurately and in a timely manner.
• Serve as a resource for staff questions related to project coordination, scheduling, client communication, and internal procedures.
• Assist with staffing coordination and scheduling based on project needs, staff availability, certifications, and workload.
• Help identify operational or staffing concerns and communicate them to management as needed.
• Work closely with Project Managers, technical staff, accounting, and administrative teams to support overall office operations and project success.
• Promote a professional, responsive, and team-oriented work environment while maintaining a high level of client service and internal support.

As Appropriate / As Needed

• Conflict checks (typically only for litigated projects)
• Request certificates of insurance as needed
• Back up as client contact when Project Managers are not available
• Collaborate and assist Finance team on collections or invoicing issues

Experience & Education

• Minimum 5 years of experience in a similar role, including at least 3 years managing staff
• AA degree minimum

Skills & Requirements

• Effective, professional, and clear communication skills, both written and oral
• Proficient with Microsoft Office and Google Suite; able to learn new software quickly

Physical & Work Requirements

• Ability to lift up to 3o pounds.
• Prolonged periods of sitting at a desk and working on a computer for documentation and reporting
• Must be able to pass a background check, annual physicals, and OSHA-required respirator fit tests
• Valid driver’s license, reliable transportation, and current auto insurance

Compensation and Rewards

• Competitive base salary with performance-based bonus structure tied to individual and team achievements
• Comprehensive benefits package, including:
  • Medical coverage with 100% company-paid premiums for employees and their families, plus 50% of the annual deductible covered by the company
  • 401(k) retirement plan with company matching contributions
  • Vision and dental plan options
  • Flexible Spending Accounts (health care and dependent care)
  • Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon
  • Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance
  • Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday
  • Tuition Reimbursement Program to promote higher education
  • Paid training and certifications to support career advancement
  • Incentive Bonus Plan and Donation Matching Program

Wage Transparency

Pay for this position is based on a number of factors including geographic location, relevant knowledge, skills, and experience.

Equal Opportunity Employer

Forensic Analytical Consulting Services is an equal-opportunity employer that complies with EEOC rules and regulations. We are committed to diversity, equity, and inclusion and do not discriminate based on race, age, disability, or other non-merit characteristics. We welcome all candidates to apply, including women, people of color, persons with disabilities, and veterans.

Employment Contingency

Employment is contingent upon successful completion of background check and drug screening.

Salary : $80,000 - $85,000