EXECUTIVE ADMINISTRATIVE ASST

Position Summary:

The Executive Administrative Assistant plays a critical role in the smooth operation by providing high level support to executives as well as other department heads. This individual is responsible for overseeing day-to-day administrative tasks, supporting field operations, and keeping the office running efficiently. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Position Summary:

The Executive Administrative Assistant plays a critical role in the smooth operation by providing high level support to executives as well as other department heads. This individual is responsible for overseeing day-to-day administrative tasks, supporting field operations, and keeping the office running efficiently. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

• Office Administration:
  • Manage daily office operations including phones, scheduling, mail, and supply orders
  • Strategic support: Assist with project management, gather data, contribute to strategic planning, and help maintain efficient workflows
  • Meeting coordination-Arrange logistics for meetings, prepare agendas and materials, take minutes, and distribute action items
  • Communication and correspondence
  • Travel arrangements
  • Maintain and organize company files (digital and physical)
  • Support HR functions: onboarding, employee records, timesheet tracking
• Project & Field Support:
  • Coordinate with field crews and foremen to ensure proper documentation, scheduling, and reporting
  • Assist with other departments as needed with items such as permitting, job closeouts, and utility company paperwork
  • Communicate information to employees and managers
• Communication & Customer Service:
  • Serve as the point of contact for clients, vendors, and subcontractors
  • Draft and distribute internal communications and meeting notes
  • Provide general support to leadership team as needed

    All other job duties as assigned

Qualifications:

• Proven experience in an administrative role (construction or utility industry preferred)
• Proficiency in Microsoft Office Suite and office software (QuickBooks, Excel, scheduling tools)
• Excellent communication and interpersonal skills
• Strong problem-solving abilities and attention to detail
• Ability to multitask and work under pressure
• Discretion and judgement
• Strategic thinking

Preferred:

• Experience working in powerline, utility, or electrical contracting environment
• Minimum of 3 years’ experience in a similar role