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Administrative Assistant

Job Description

The Administrative Assistant provides comprehensive administrative support within a designated business unit, ensuring smooth daily operations and high-quality service to internal and external customers. This role involves handling a variety of clerical and administrative tasks that require sound judgment, attention to detail, and a strong working knowledge of departmental procedures. The position operates under moderate to limited supervision and plays a key role in organizing information, supporting time-sensitive processes, and contributing to the overall efficiency of the team.

Responsibilities

• Perform a wide range of administrative support duties for the assigned region, district, department, or plant under moderate to limited supervision.
• Compose, prepare, review, and process documents and correspondence that require judgment, independent analysis, and a solid understanding of departmental and company procedures.
• Maintain confidentiality of company information, records, and data in all administrative activities.
• Utilize Microsoft Outlook, Excel, Word, PowerPoint, and other department-specific software and systems to complete daily tasks accurately and efficiently.
• Organize and maintain data, files, and records to support department workflows and ensure information is easy to access and up to date.
• Effectively and clearly communicate instructions, ideas, and department procedures and policies to customers, employees, and managers.
• Collaborate and work effectively as a team member within the department, sharing knowledge and supporting colleagues as needed.
• Participate on inter-departmental teams and projects when requested, contributing expertise and administrative support.
• Anticipate the needs of customers, management, and the department, and proactively provide recommendations to improve procedures and enhance customer service.
• Use independent judgment, initiative, and knowledge of department and company goals to plan and accomplish work assignments.
• Review administrative practices and recommend or initiate corrective actions or improvements to increase efficiency and accuracy.
• Reach out to knowledgeable contacts inside and outside the department to help resolve issues and answer questions.
• Provide professional customer service by responding promptly and courteously to inquiries and requests.
• Perform data entry and clerical tasks with a high degree of accuracy and attention to detail.
• Support timekeeping and financial processes as needed, using relevant systems where applicable.

Work Environment

This is a full-time, onsite position based at a facility located in Chickasha, Oklahoma, with a standard work schedule of Monday through Friday, 7:30 a.m. to 4:00 p.m. The role is office-based and involves extensive use of computers, Microsoft Office applications, and other department-specific software and systems.

The work environment is collaborative and team-oriented, with regular interaction with managers, employees, and customers. The position supports a structured business setting where professionalism, reliability, and confidentiality are essential. Typical office attire is expected in alignment with a professional administrative environment.

This is a Contract position based out of Chickasha, OK.

The pay range for this position is $20.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract position based out of Chickasha, OK.

This position is anticipated to close on Nov 4, 2026.

This is a fully onsite position in Chickasha,OK.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $20 - $26