What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Florida Design Consultants?
Why Work at FDC?
Because you’ll be the first impression of a company that values professionalism, teamwork, and creating a positive experience for both clients and employees.
Florida Design Consultants (FDC) is seeking an Administrative Assistant / Receptionist to support daily office operations while serving as the welcoming face and voice of our organization.
This role is ideal for someone who is organized, detail-oriented, and naturally hospitable, with the ability to manage multiple responsibilities while maintaining a high level of professionalism.
About Florida Design Consultants:
FDC is a locally owned surveying, engineering, planning, and landscape architecture firm where the Owners work alongside the team every day.
Our team is proud of the work we do and the environment we’ve created; one that values Respect, Dedication, and Collaboration. We believe that every role in the company contributes to the overall success of our team and the experience we deliver to our clients.
Our Values:
Respect
We treat everyone - clients, visitors, and teammates with professionalism and courtesy.
Dedication
We take pride in our work and strive for accuracy, responsiveness, and reliability in everything we do.
Collaboration
We support one another and work as a team to keep the office running smoothly.
Position Overview:
The Administrative Assistant / Receptionist plays a critical role in ensuring smooth day-to-day office operations while creating a professional and welcoming environment for clients, visitors, and team members.
This position is responsible for front desk operations, administrative support, and assisting with general office coordination.
What You’ll Do:
Front Desk & Client Experience
- Greet visitors and create a welcoming, professional first impression
- Answer and route incoming phone calls or direct to voicemail as needed
- Maintain a clean, organized, and presentable reception area
Administrative Support
- Prepare and format documents, including contracts and correspondence
- Assist team members with administrative needs as requested
- Support internal communication and coordination across departments
Office Coordination
- Manage incoming and outgoing mail (USPS, FedEx, courier services)
- Order food and coordinate setup for meetings and events
- Ensure conference rooms are clean, stocked, and properly set up
General Office Support
- Assist with day-to-day office needs and special projects
- Help maintain organization and efficiency across administrative functions
What We’re Looking For
- Professional appearance and strong interpersonal skills
- Courteous, polished communication with clients and team members
- Strong organizational skills and attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Proactive mindset with a willingness to help where needed
Technical Skills
- Proficiency in Microsoft Word (required)
- Working knowledge of Microsoft Excel (preferred)
- Experience with PowerPoint or presentation software (a plus)
Compensation & Benefits
- Personal Time Off (PTO)
- Up to 3% Matching 401(k) contributions
- A collaborative, team-focused work environment
- Dental Insurance
- Vision Insurance
- Employee Assistance Program (EAP)
- Flexible Spending Account
- Health Savings Account
- Life Insurance
- Parental Leave
- Professional Development Assistance
- Employee Referral Program
- Tuition Reimbursement
Join Our Team
If you take pride in creating a professional, welcoming environment and enjoy supporting a team that values quality and collaboration, we’d love to hear from you.
Apply today to join Florida Design Consultants.
Job Type: Full-time
Pay: $15.00 - $17.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 1 year (Preferred)
- Customer service: 1 year (Preferred)
Work Location: In person
Salary : $15 - $17