What are the responsibilities and job description for the Coordinator, Accounting (20754) position at Florida Agricultural and Mechanical University?
Position Vacancy Announcement
Responsibilities
This position is part of the General Accounting section, which is responsible for maintaining accurate and complete financial records for the University in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) pronouncements, and all applicable regulations. The section ensures compliance with GASB standards through consistent application of required accounting and reporting practices.
Summary
Key duties include reconciling financial records; Perform monthly reconciliations of all University bank accounts, including operating, student, payroll, and research accounts, including identification and resolution of outstanding items; Prepare monthly departmental P-Card journals in coordination with Procurement Services and Travel Department; Generate General Ledger reports (such as trial balances and ledger activities) monthly, as well as on an ad hoc basis; Perform financial research, using both transactional and summary level data, in various formats using a variety of methods including:
Commitment Control, Queries, General Ledger reports, spreadsheets, and database applications; Perform financial aid-related reconciliations, to include but not limited to, Perkins Loan, Pell Grants Federal Direct Loans and other Title IV programs; and prepare comprehensive schedules and supporting documentation for annual audits.
Regularly review internal control procedures and recommend enhancements to strengthen asset accountability; Assist with journal reviews by analyzing entries for accuracy, completeness, and proper classification in accordance with GAAP and GASB standards; Respond to departmental accounting inquiries by researching complex financial transactions, providing guidance of accounting policies; Prepare university financial statements by compiling data from multiple sources, verifying account balances, ensuring the correct application of accounting principles, and assisting with the preparation of supporting schedules for audits; and perform other reconciliations as assigned by the supervisor, such as reconciling subsidiary ledgers to the general ledger, ensuring timely resolution of discrepancies, and documenting reconciliation processes for audit purposes.
Minimum Qualifications
Bachelor's degree in an appropriate area of specialization and two years of related experience; or master's degree in an appropriate area of specialization. Positions assigned to this class specification may have additional requirements such as possession of a State of Florida CPA Certificate.
Recommended Competencies
Knowledge of basic accounting and generally accepted accounting principles and practices;
Ability to understand and apply appropriate rules, laws and policies relating to an accounting program;
Strong analytical and organizational skills;
Ability to communicate effectively, both verbally and in writing;
Ability to determine work independently and meet deadlines; and,
Advanced computer skills, particularly Microsoft Office.
Preferred Qualifications
Bachelor of Science in Business Administration or Accounting preferred.
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer.
Time Limited Position
This position is "time-limited". Time limited positions are funded by a contract or grant, auxiliaries and local funds having a defined expiration date. Persons hired in such positions are eligible to attain permanent status with the University but are not entitled to retention rights in the event of the expiration and/or non-renewal of the contract or grant.
Schedule
This position reports daily from 8:00 a.m. - 5:00 p.m.
Responsibilities
This position is part of the General Accounting section, which is responsible for maintaining accurate and complete financial records for the University in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) pronouncements, and all applicable regulations. The section ensures compliance with GASB standards through consistent application of required accounting and reporting practices.
Summary
Key duties include reconciling financial records; Perform monthly reconciliations of all University bank accounts, including operating, student, payroll, and research accounts, including identification and resolution of outstanding items; Prepare monthly departmental P-Card journals in coordination with Procurement Services and Travel Department; Generate General Ledger reports (such as trial balances and ledger activities) monthly, as well as on an ad hoc basis; Perform financial research, using both transactional and summary level data, in various formats using a variety of methods including:
Commitment Control, Queries, General Ledger reports, spreadsheets, and database applications; Perform financial aid-related reconciliations, to include but not limited to, Perkins Loan, Pell Grants Federal Direct Loans and other Title IV programs; and prepare comprehensive schedules and supporting documentation for annual audits.
Regularly review internal control procedures and recommend enhancements to strengthen asset accountability; Assist with journal reviews by analyzing entries for accuracy, completeness, and proper classification in accordance with GAAP and GASB standards; Respond to departmental accounting inquiries by researching complex financial transactions, providing guidance of accounting policies; Prepare university financial statements by compiling data from multiple sources, verifying account balances, ensuring the correct application of accounting principles, and assisting with the preparation of supporting schedules for audits; and perform other reconciliations as assigned by the supervisor, such as reconciling subsidiary ledgers to the general ledger, ensuring timely resolution of discrepancies, and documenting reconciliation processes for audit purposes.
Minimum Qualifications
Bachelor's degree in an appropriate area of specialization and two years of related experience; or master's degree in an appropriate area of specialization. Positions assigned to this class specification may have additional requirements such as possession of a State of Florida CPA Certificate.
Recommended Competencies
Knowledge of basic accounting and generally accepted accounting principles and practices;
Ability to understand and apply appropriate rules, laws and policies relating to an accounting program;
Strong analytical and organizational skills;
Ability to communicate effectively, both verbally and in writing;
Ability to determine work independently and meet deadlines; and,
Advanced computer skills, particularly Microsoft Office.
Preferred Qualifications
Bachelor of Science in Business Administration or Accounting preferred.
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer.
Time Limited Position
This position is "time-limited". Time limited positions are funded by a contract or grant, auxiliaries and local funds having a defined expiration date. Persons hired in such positions are eligible to attain permanent status with the University but are not entitled to retention rights in the event of the expiration and/or non-renewal of the contract or grant.
Schedule
This position reports daily from 8:00 a.m. - 5:00 p.m.