Legal Assistant

Flicker Garelick & Associates (FGA) is a prestigious defense law firm located in New York City. Since 1985, FGA has proudly served as counsel to the most prominent U.S. and overseas-based corporations in the defense contracting, insurance, and maritime industries. We are committed to delivering the highest quality legal services while fostering a collaborative, supportive, and professional work environment.

Position Overview

FGA seeks as proactive and detail-oriented Legal Assistant to support attorneys and litigation paralegals in a fast-paced practice. This role is best suited for a candidate who takes pride in being a dependable, long-term administrative professional—someone who values consistency, ownership of responsibilities, and contributing to a high-performing legal team.

The Legal Assistant plays a key role in maintaining organized case files, ensuring filings and service are completed accurately, managing schedules and deadlines, and supporting day-to-day operations so matters move efficiently. Professionalism, discretion, responsiveness, and strong follow-through are essential.

Key Responsibilities

• Provide day-to-day administrative and clerical support to attorneys and paralegals
• Format, proofread, and finalize correspondence, pleadings, and other legal documents for filing and service
• Manage and organize physical and electronic case files within the Firm’s document management system
• Coordinate and schedule depositions, hearings, medical evaluations, meetings, and conference calls
• Prepare, scan, label, and file incoming and outgoing mail and maintain accurate filing logs
• Coordinate the filing and service of documents and assist with related administrative requirements
• Maintain attorney calendars, deadlines, and reminders in Outlook as requested
• Communicate professionally with clients, experts, opposing counsel, and administrative agencies as directed
• Provide general office support, including printing, copying, scanning, and answering phones
• Perform other administrative duties as assigned

Qualifications

• Associate’s degree required; Bachelor’s degree preferred. Equivalent relevant experience may be considered in lieu of a degree.
• 3 years in a law firm and/or professional assistant role (e.g., administrative assistant, executive assistant, practice assistant)
• Strong written and verbal communication skills
• Highly organized with excellent attention to detail and time management
• Proficient in Microsoft Office Suite (especially Outlook, Word, and Excel)
• Ability to work independently and collaboratively in a fast-paced environment

The salary for this position is $60,000 - $75,000 per year. It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and an employee benefits package, successful candidates are eligible to receive a discretionary annual bonus and salary increase.

FGA is an equal opportunity employer and welcomes applications from all qualified candidates, regardless of background. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable fair chance laws.