What are the responsibilities and job description for the Project Operations Coordinator position at Flexware Innovation?
What Flexware Does
Manufacturers are the backbone of innovation—powering industries, improving lives, and keeping the world moving forward. That’s where Flexware Innovation comes in. Behind every great product is a complex web of machines, technology, data, and people working together to make it happen. Flexware partners with manufacturers to guide their strategy and execute the solutions that bring it to life.
Founded in 1996, Flexware’s teams of talented advisors and engineers leverage technology across industrial controls, manufacturing systems integration, software development, data engineering and management, and the ever-evolving landscape of emerging technologies.
Flexware is made up of problem-solvers, builders, and collaborators who care deeply about doing work that matters. We roll up our sleeves, dive into the details, and create solutions that stand the test of time, because our customers count on us to keep production moving.
Today, Flexware is growing with fresh momentum and purpose. We’re investing in innovation, in our people, and in a culture where you can do your best work while living a balanced, meaningful life
What You Will Do
Flexware is looking for Project Operations Coordinator to join our growing Central Team.
This position will:
What You Might Have Done Before
Flexdogs are a rare breed . They come from varied backgrounds, but typically have some of the following traits:
Manufacturers are the backbone of innovation—powering industries, improving lives, and keeping the world moving forward. That’s where Flexware Innovation comes in. Behind every great product is a complex web of machines, technology, data, and people working together to make it happen. Flexware partners with manufacturers to guide their strategy and execute the solutions that bring it to life.
Founded in 1996, Flexware’s teams of talented advisors and engineers leverage technology across industrial controls, manufacturing systems integration, software development, data engineering and management, and the ever-evolving landscape of emerging technologies.
Flexware is made up of problem-solvers, builders, and collaborators who care deeply about doing work that matters. We roll up our sleeves, dive into the details, and create solutions that stand the test of time, because our customers count on us to keep production moving.
Today, Flexware is growing with fresh momentum and purpose. We’re investing in innovation, in our people, and in a culture where you can do your best work while living a balanced, meaningful life
What You Will Do
Flexware is looking for Project Operations Coordinator to join our growing Central Team.
This position will:
- Input and complete the setup of quoted opportunities in PSA tool
- Process Purchase Orders in PSA tool and communicate to the Business Development and Project Manager
- Escalate issues/trends that are observed in the setting up of engagement (i.e. missing estimate worksheets, unclear proposals, etc)
- Work with current PSA Administrators to design and implement new features within PSA tool to improve processes and test out new features and functionalities as necessary
- Assist with customer invoicing, customer portal management, and other customer requests
- Work cross-functionally with the Business Development and Delivery Teams
- Assist in other areas related to project delivery, POs, invoicing, etc and assisting delivery teams as needed
- Perform other tasks and duties as necessary as Flexware is looking for individuals that are problem solvers.
What You Might Have Done Before
Flexdogs are a rare breed . They come from varied backgrounds, but typically have some of the following traits:
- 2 years experience working with other PSA tools such as Kantata, ConnectWise, Scoro, Financialforce, OpenAir, etc; Kantata SX and Salesforce is highly preferred
- Strong analytical and critical thinking skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with high attention to detail
- Ability to translate information and enter data into one or more systems with high attention to detail
- Provided support for cross-functional teams by ensuring data and entry is correct in multiple systems
- Ability to manage multiple projects simultaneously while under pressure
- Exceptional verbal and communication skills and proficient with Microsoft Suite of tools
- Experience with processing POs, invoicing, and entering information into QuickBooks or other related financial tool