Operations Coordinator

Global Preparatory Academy develops compassionate global leaders through a rigorous education program that focuses on hands-on, cultural and Spanish immersion learning opportunities.

Global Prep Academy, a dual language school that connects students from diverse linguistic backgrounds and educates them together in a highly rigorous, engaging and nurturing environment. Using both English and Spanish to instruct students in all core content areas, students will develop high levels of bilingualism and biliteracy, as well as a deep value and understanding of other cultures. As citizens in a global world, students at Global Prep gain limitless access to other cultures through bilingualism and instruction, which emphasizes critical thinking using global perspectives and experiential learning.

The Operations Coordinator ensures the smooth daily operation, safety, and upkeep of Global Preparatory Academy’s campuses. This role supports the learning environment managing the maintenance facilities; ensuring they are clean and professional, in coordination with custodial and food service teams, and streamlining those processes. Each Operations Coordinator works collaboratively with the Director of Talent & HR Strategy, school principals, custodial staff, food service personnel and external vendors to create a safe, welcoming, and well-functioning school environment that reflects GPA’s values of Service, Global Mindedness, Compassion, Excellence, and Leadership.

• Conduct regular walkthroughs to identify maintenance, safety, and security needs for elevation to lead custodian.
• Partner with custodial lead and external facilities vendors for repairs, inspections, and upgrades.
• Oversee access control (badges, keys, visitor management, doors, and gates).
• Ensure compliance with safety codes, emergency procedures, and school district standards.

• Assist the Network in obtaining current information for purchase orders as well as inventory & supply management related to facilities.
• Work with the school leaders to coordinate space usage for classes, after-school programs, events, and community activities.
• Oversee and coordinate the set up and breakdown of spaces for assemblies, testing, meetings, and celebrations in coordination with the building principal and appropriate school staff (custodial, IT manager, etc.)..
• Oversee inventory and ordering of facility-related supplies (cleaning, signage, safety).
• Support arrival/dismissal logistics, traffic flow, and building entry points.
• Manage with food service personnel to ensure smooth daily meal service in accordance with USDA & IDOE regulations.

• Partner with custodial staff to maintain cleanliness and order across the school.
• Serve as the liaison for food service vendors and on-site staff, ensuring compliance with health and safety regulations and seamless integration of food service into daily school operations.
• Act as the primary point of contact for contractors and vendors (custodial, contractors, food service, and any other vendors related to facilities) working on-site.
• Provide clear communication to custodial and food service regarding building updates, closures, or disruptions.

• Uphold GPA’s dual language and Crew culture by engaging respectfully with families, scholars, and visitors.
• Model service-oriented leadership — stepping in to assist with set-up, problem-solving, or urgent needs.
• Support school-wide events (e.g., parades, anniversary celebrations, parent nights).

• Bachelors degree preferred; 
• 2 years of experience in facilities, maintenance, or school operations preferred.
• Strong organizational, problem-solving, and communication skills.
• Ability to work flexible hours (early mornings, evenings, or weekends for events).
• Bilingual (English/Spanish) preferred, aligning with GPA’s dual language mission.

Reporting & Structure

• Reports to: Director of HR & Talent Strategy
• Works closely with: CEO, principals, custodial staff, front office, after school program coordinator.
• Supervises: Food Service team (2-3 staff), Custodial Lead (1)

Benefits:

Paid health, vision, and dental insurance 

FSA/HSA

Life Insurance

Short and long-term disability

403B retirement plan with a 7.5 contribution if you contribute 3% of your gross income

PTO

11 paid holidays

14 weeks of Paid School breaks (1 Spring; 9 Summer; 1 Fall; 1 Thanksgiving; 2 Winter)

Employee Assistance Program 

Stipends

End-of-year bonuses

Tuition reimbursement for education-related degrees

Health membership reimbursements