What are the responsibilities and job description for the Operations Coordinator position at Purdue University?
Job Summary
This position will offer comprehensive administrative support to individuals, teams, departments, or programs by handling a variety of organizational and coordination tasks. Duties include managing calendars, scheduling meetings and events, organizing travel arrangements, and responding to inquiries. Create agendas, flyers, and promotional materials while updating and maintaining websites, databases, and mailing lists. Assist with preparing reports and help ensure smooth daily operations.
This position offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University.
What You'll Be Doing:
- Maintain calendars, schedule meetings, prepare agendas, collect and provide support materials, and record and distribute minutes.
- Compose routine correspondence and draft non-routine correspondence.
- Proofread various documents, reports and presentation materials.
- Collect data for use in reports, presentations and meetings.
- Assist with small event coordination, including room reservations, setups, resource needs, and catering.
- Arrange travel, order supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, and ensure proper functioning of office equipment.
- Update and maintain mailing lists, databases and websites.
About Us:
Established in 1888, The Elmore Family School of Electrical and Computer Engineering (ECE) is the largest School at Purdue. Our mission is to serve and lead the state of Indiana, the nation, and the world-wide profession of electrical and computer engineering, by educating the next generation of engineers, by discovery that advances fundamental knowledge and its applications, and by innovation and engagement that address global challenges of societal impact. For more information about our School, please visit: https://engineering.purdue.edu/ECE
What We're Looking For:
Education and Experience:
- High school diploma/GED Two (2) years of experience in a clerical or administrative support role
Skills needed:
- Excellent customer service, verbal, and written communication skills.
- Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
- Strong organizational and time management skills and attention to detail.
- Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
- Typing, drafting, filing, data entry, proofreading and editing skills.
- Ability to identify routine problems and implement or recommend solutions
Who We Are:
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.
Additional Information:
- Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
- Purdue will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- FLSA: Non-Exempt (Eligible For Overtime)
- Retirement Eligibility: Non-exempt Defined Contribution Plan
Career Stream
Compensation Information:
Administrative and Operational Support 2
Pay Band S040
Job Code#20002330
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
EOE
Purdue University is an EO/EA University