Administrative Assistant

Overview:

Our client, a leading organization in the Oil & Gas industry, is seeking a highly detail-oriented Administrative Assistant to support ongoing operational efficiency initiatives for a Long Term Project. This role is heavily focused on data entry, data cleanup, and digitizing physical and legacy files to improve accuracy, organization, and accessibility of key records. The ideal candidate is meticulous, dependable, and comfortable working with large volumes of information in a fast-paced environment.

Key Responsibilities

• Perform high-volume data entry with exceptional accuracy and attention to detail
• Review, clean, and correct existing data to ensure completeness, consistency, and alignment with company standards
• Digitize physical documents—including scanning, organizing, naming, and storing files within internal systems
• Maintain and update spreadsheets, logs, and internal databases
• Assist in organizing and streamlining electronic and hard-copy filing systems
• Verify information against source documents and resolve discrepancies
• Support administrative tasks such as document preparation, file management, and general office coordination
• Collaborate with internal teams to ensure timely completion of data cleanup and digitization projects
• Protect sensitive information and maintain confidentiality at all times

Qualifications

• Prior administrative or data entry experience; experience in Oil & Gas or energy services preferred
• Exceptional attention to detail, accuracy, and consistency
• Strong organizational and time-management skills
• Proficient in Microsoft Office Suite (especially Excel and Outlook)
• Comfortable working with scanning tools, digital file systems, and document management software
• Ability to work independently, follow structured workflows, and meet deadlines
• Excellent communication skills and a collaborative mindset

Ideal Candidate Traits

• Highly detail-oriented with a meticulous approach to data
• Dependable, process-driven, and able to handle repetitive tasks with accuracy
• Comfortable navigating evolving priorities in a dynamic environment
• Proactive, resourceful, and committed to operational excellence