Full Charge Bookkeeper / Office Administrator

Fleet Fuels LLC is a renewable and petroleum fuel distributor based in Portland

Oregon, specializing in last-mile delivery to vehicle fleets, heavy equipment and bulk

fuel tanks across the region. Our small but growing team operates with a strong focus

on service, reliability and building lasting customer relationships.

We are seeking a Bookkeeper / Office Assistant to keep our back office organized and

efficient while supporting our drivers, leadership team and customers. This is a hands-on role in a fast-paced, small-business environment. Ideal for someone who enjoys

variety and wants to have a meaningful impact.

Key Responsibilities:

Bookkeeping & Accounting -

• Full-Charge Bookkeeper up to financial statements.

• Process AP/AR invoices, financial records, purchase orders and expense reports.

• Reconcile bank statements, credit accounts and fuel taxes on a regular basis.

• Process payroll, track employee hours and prepare related documentation.

• Assist with month-end and year-end financial closing. Maintain accurate and

organized financial records for CPA review.

• Prepare and submit tax filings, fuels reports and other regulatory

documentation as required.

• Support the preparation of budgets, forecasts and financial statements.

Office Administration -

• Answer phones and emails - route messages to the appropriate team member.

• Maintain organized digital and paper filing systems. Assist with data entry, filing

and record keeping for compliance and auditing purposes.

• Manage office supplies, ordering and coordinate equipment maintenance.

• Assist with new employee on-boarding paperwork and HR.

• Schedule meetings, appointments and deliveries for management and drivers.

Operational Support -

• Support drivers with daily paperwork or delivery questions.

• Enter customer orders and assist with scheduling and dispatch as needed.

• Coordinate with leadership team on special projects, compliance

documentation and reporting.

Qualifications & Skills -

• 2 years proven experience in bookkeeping, accounting or administrative

support.

• High School diploma or equivalent required; Associate’s or Bachelor’s degree in

Accounting, Business or related field preferred.

• Strong organizational skills, communication and time management.

• Attention to detail, accuracy and confidentiality with financial data.

• Excellent communication skills and professional demeanor.

• Proficiency with QuickBooks Online and Microsoft Office Suite (Excel, Word,

Outlook).

• Knowledge in transportation, logistics or fuel industry , such as fuel tax

reporting, is a plus (but not required).

Compensation & Benefits:

• Pay - $30 - $35/hour (DOE)

• Benefits & Annual PTO - $300 monthly benefit stipend. Two weeks paid time off.

• 90-day Probationary Period - for performance review and continued

employment.

• Opportunity for Growth - as Fleet Fuels expands.

• Small-team environment - with direct impact on company operations.

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Paid time off

Experience:

• Bookkeeping: 2 years (Required)

Ability to Commute:

• Portland, OR 97211 (Preferred)

Work Location: In person

Salary : $30 - $35