What are the responsibilities and job description for the Executive Secretary Administrative Assistant position at Five Stones Research Corporation?
Position Overview Type: Full-Time
Position Status: Contingent on Contract Award
Location: Alexandria, VA
Travel: Some travel expected
Clearance: Must be eligible to obtain and maintain a Public Trust determination
Work Authorization: U.S. Citizenship required
Summary/Objective
Five Stones Research Corporation (5SRC) collecting resumes for upcoming proposal efforts supporting a Department of Defense customer in Alexandria, VA. We are seeking experienced professionals to join our established and growing Huntsville-headquartered team upon contract award.
Essential Functions
- Manage the day-to-day administrative affairs of the client.
- Draft and edit of correspondence and official issuances for internal and external distribution.
- Maintain a style guide that aligns with the NSF brand.
- Draft, review, and edit agency wide policies, memos, and other documents.
- Develop and document standard operating procedures.
- Maintain and organize document libraries.
- Accurately enter information into databases/tracking systems.
- Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets.
- Draft email responses and general correspondence on behalf of the client.
Required Education and Experience
- Degree in communications, public relations, marketing, data analytics, or a related field (preferred).
- Familiarity with federal communication requirements, including the "Plain Writing Act of 2010" and Section 508 compliance.
- Minimum 5 years of professional writing and editing experience, including at least 3 years' experience drafting a variety of office documents including but not limited to official memos, internal and external correspondence and policies.
- Minimum 5 years of experience in administrative coordination, project management, or a combination thereof and able to work at a fast pace with tight deadlines.
- Minimum of 5 years of experience entering information into databases/tracking systems and creating and formatting reports and presentations.
- Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
- Consistently communicate with a high degree of professionalism, diplomacy and tact.
What We Offer:
- 401(k) Matching
- Company Events
- Dental Insurance
- Employee Recognition Programs
- Health Insurance
- Life Insurance
- Paid Time Off
- Parental Leave
- Performance Incentives
- Student Loan Repayment
- Tuition Reimbursement
- Vision Insurance
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.