Accounting Clerk

Description

Job Overview:

As an Accounting Clerk, you’ll be responsible for supporting accounting operations and administrative functions within the Association.

This is an on-site opportunity at a property in the Lakeview East neighborhood of Chicago, Illinois.

Your Responsibilities:

• Responds to unit owner billing inquiries and provides supporting documentation as needed.
• Initiates unit transfers by submitting closing documents to the Ownership Change department.
• Welcomes new owners and assists with setting up ClickPay, eStatements, and Resident Connect access.
• Processes work-order income and ensures proper general ledger income coding.
• Prepares the monthly delinquency report based on association receivables.
• Issues late fees and delinquency letters with property manager approval.
• Works with the property manager and collections attorney on severely delinquent accounts.
• Supports the annual audit by providing requested Jenark reports to the auditor.
• Reviews and processes invoices in AvidXChange, ensuring accuracy and correct expense coding.
• Coordinates with Vendor Management to verify and set up new vendors.
• Processes bi-weekly payroll in ADP and confirms accuracy before final approval.
• Assists with budget preparation by providing Jenark reports to the property manager and updating payroll forecasts.
• Monitors cash flow by reviewing general ledger reports and identifying discrepancies.
• Prepares the monthly Capital Expense report for the Board Treasurer to reimburse the operating account.
• Assembles board packets for 3550 Condominium Association board meetings.
• Maintains unit owner insurance records and updates insurance information on IL Connect accordingly.
• Files completed work orders and insurance documents in their designated locations.
• Monitors and replenishes essential office supplies proactively.
• Coordinates building events with the assistant manager, including the Marathon, Air Show, Annual Meeting, and Staff Holiday Party.

Skills & Qualifications:

• Two years’ experience in accounting, bookkeeping, or equivalent experience in a related field.
• Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions. 
• Experience working with MS Office Suite, including Microsoft Excel.
• Must possess a growth mindset and an ability to multi-task/prioritize different projects at any given time.
• Superior oral and written communication skills.

Compensation:

$ 18.75 - $ 19.23 / hour

What We Offer:

As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match.

Disclaimer Statement

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.