What are the responsibilities and job description for the Accounts Payable Specialist - Hybrid Remote position at firstPRO, Inc?
A rapidly expanding manufacturer in King of Prussia is hiring an Accounts Payable Specialist to support a high-volume, fast-paced finance team. This is a great opportunity for an experienced AP professional who enjoys ownership of the process, solving discrepancies, and keeping vendors paid accurately and on time.
If you’re at your best when things are organized, balanced, and running smoothly behind the scenes, this role was built for you.
What You’ll Be Responsible For
- Processing a high volume of vendor invoices with speed and accuracy
- Verifying proper general ledger coding and ensuring approvals are in place
- Maintaining vendor records, including collecting and managing W-9s for 1099 compliance
- Preparing and posting assigned monthly journal entries in line with US GAAP
- Reconciling AP accounts to ensure compliance with internal controls and audit standards (including SOX requirements)
- Matching purchase orders, receiving documents, and invoices to validate accuracy
- Posting and balancing AP batches in the system
- Executing weekly payment runs via check, ACH, wire, and special disbursements when required
- Researching and resolving aged AP items (60 days) and clearing invoice discrepancies
- Preparing and reconciling “Received Not Invoiced” and other AP exception reports
- Reviewing vendor statements and resolving open items
- Partnering with internal operations and purchasing teams to eliminate bottlenecks and prevent recurring issues
- Serving as a point of contact for vendor inquiries and issue resolution
What They’re Looking For
- Strong communication and problem-solving skills
- A solid foundation in accounting principles and general ledger structure
- Working knowledge of US GAAP and SOX controls
- High level of comfort with Windows-based applications and ERP systems
- Experience in a manufacturing or high-volume environment is a plus
Qualifications
- Associate’s degree in Accounting or Finance required; Bachelor’s preferred
- 5 years of experience in Accounts Payable or general accounting
- Experience with major ERP systems; EPICOR experience is a strong plus
Salary : $60,000 - $75,000
