HVAC Estimating Manager

A FirstCall Mechanical Company

HVAC ESTIMATING MANAGER

Location: South Amboy, NJ.

WHO IS FIRSTCALL MECHANICAL?

Statewide Conditioning offers a full range of HVAC services throughout New Jersey. Founded in 1986, they have grown to serve multiple Fortune 500 companies. Founded in 1986, Statewide partnered with FirstCall Mechanical in 2026. 

FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction.

FirstCall Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development as well.  We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job.

BENEFITS OVERVIEW 

FirstCall Mechanical values our employees' well-being, growth, and success! Employees are offered a robust benefits package, including:  

• Competitive Weekly Pay 
• Comprehensive Healthcare Coverage - Medical, Dental, Vision, More (Includes some 100% Company-paid plans) 
• Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term Disability 
• Time-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays Veterans Day for Veterans 
• Career Growth & Development- Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program 
• Generous Referral Bonus of $2,500 per referral 
• Role-Specific Perks - Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot allowances

POSITION OVERVIEW

The HVAC Estimating Manager will lead our estimating team to grow and develop our estimating department. This individual will need to have the ability to develop existing and new relationships in a sales capacity. They will also need to service existing client base while developing new customer relationships. This position is primarily with our construction side of the business, but experience with service estimates as well as project management is a plus.

JOB RESPONSIBILITIES

• Collaborates & oversees the estimating team on a daily basis to review potential bids, prioritize bid order, staying current on status of all bids in process and working to keep bid pipeline current and accurate.
• Works with sales team to stay current on customer relations, deadlines and intercompany work, utilizing HubSpot CRM software.
• Estimates installation and repair of HVAC and Mechanical systems and projects.
• Identifies labor, material, and time requirements by studying proposals, blueprints, specifications, and related documents.
• Computes costs by analyzing labor, material, and time requirements.
• Resolves discrepancies by collecting and analyzing information.
• Presents prepared estimates by assembling and displaying numerical and descriptive information.
• Accurately and comprehensively understanding the scope of work and customer requirements to develop a Proposal in line with the desired project outcome
• Surveying and evaluating mechanical systems for installation and repair Providing project cost estimates and Proposals for discussion and review with Install Management
• Timely and professional submittal of Bids
• Coordinating with the project management and field operation teams to relay information captured during the estimating phase as well as reviewing job approach and implementation
• Customer Relations- Promptly address customer concerns and resolve with the intent of maintaining a long-term relationship.
• Company Relations-Build and maintain positive rapport and working relationships with all personnel to resolve problems, gain opportunities and maximize profit.
• Documentation-Prepare complete, clear, and concise reports, proposals, required company paperwork as required. Maintain support information relative to ongoing work.

ACCOUNTABILITIES

• Maintain accuracy and attention to detail in all assigned tasks
• Deliver work in a timely manner and meet internal estimate deadlines
• Communicate effectively with team members
• Follow safety procedures and company policies when on job sites

ORGANIZATIONAL ALIGNMENT 

This position reports to the local Vice President of Business Development.

QUALIFICATIONS

• High school diploma or GED required
• Thorough knowledge of the HVAC industry, HVAC industry: 5 years (Preferred), Estimating: 3 years (Preferred)
• Knowledge of Quotesoft is critical, to build assemblies into data base, adjust current data base labor units, track costs vs. estimate to adjust for future competitive bids.
• Service estimating and project management experience, a plus
• Current valid driver’s license for operating motor vehicles in the state of New Jersey
• Proficient in Microsoft Excel, Word, and Outlook
• Strong analytical skills and attention to detail
• Ability to work on multiple projects at once
• Excellent time management skills and prioritization of tasks to meet deadlines
• Excellent communication skills and customer-centric approach
• Will need to stay current with market trends, costs, and competition
• Ability to pass a background check and drug screening

BEHAVIOR PROFILE

Language Skills 

Ability to read and understand construction documents, instructions, and specifications. Can communicate effectively with team members and vendors. 

Mathematical Skills 

Strong basic math skills, including addition, subtraction, multiplication, division, and unit conversions. Comfort with spreadsheets and data entry. 

Reasoning Ability 

Able to follow instructions, prioritize tasks, and seek clarification as needed. Capable of basic troubleshooting and problem-solving within assigned work. 

Physical Demands 

Primarily office-based with occasional site visits. May involve walking job sites, climbing ladders, or light lifting up to 25 lbs when assisting with site assessments. 

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

FirstCall does not accept unsolicited resumes, employment applications or inquiries from recruiters, employment agencies or individual job seekers. Applicants who are selected to proceed to the next stage of FirstCall’s process will be contacted directly by a member of our team. Please note that we are unable to provide individual feedback to all applicants. Applications will stay active in our system for 60 days, and after 60 days applicants will need to reapply for the role.

Salary : $150,000 - $180,000