Human Resources Administrator

First State Bank’s mission is to treat the community as our home, customers as our neighbors, employees as our family, and by so doing, create value for our shareholders.  Our Core Values are: Genuinely Care, Trust, Relentless Improvement and Accountability.  All FSB employees perform their daily job responsibilities following these guiding principles in all aspects.

Summary:

The HR Administrator is responsible for assisting and facilitating the day-to-day operations of the Human Resources department at First State Bank. This role involves a variety of clerical and administrative responsibilities to ensure a positive employee impact while upholding First State Bank’s Mission and Core Values. 

Essential Job Duties & Responsibilities:

1. Provides exceptional customer service to First State Bank employees by managing incoming calls and visitors by answering questions and completing administrative requests.
2. Provides administrative support to the HR department and leadership teams such as setting up meetings, running reports, deadline follow-up, and facilitating relevant communications.
3. Partner to fill in any gaps in processes, events, or systems within the HR department to ensure seamless support.
4. Partners with the HR Bank Officer to set up interviews and complete required documentation.
5. Complete credit, background and I-9 plus E-Verify reports for new hires, as well as coordinate drug testing.
6. Assist in employee Annual Review process and partners with organization leaders to enable changes required for employees.
7. Coordinate and participate in HR sponsored or Bank sponsored events.

Other Duties & Responsibilities

1. Maintain employee files and HRIS records.
2. Assists and completes- with HR Leadership team guidance- audit requests and government reporting requirements.
3. Assists with maintaining copies of training handbooks & procedural manuals for onboarding & training.
4. Adheres to all First State Bank Policies
5. Performs other duties as assigned.

Knowledge, Skills & Abilities:

1. Ability to maintain confidentiality at all times.
2. Excellent attention to detail.
3. Exceptional problem-solving abilities- Driven to provide accurate work, takes strong initiative, and comprehends direction given by leadership.
4. Exceptional written and verbal communication skills- Communicates timely, efficiently, and effectively providing clear responses and when necessary, clear direction to employees, team members, bank leadership.
5. Excellent technical skills- Proficiency with computers including Microsoft Office products, Adobe, and other common software.

Education and Work Experience:

1. High School Diploma or GED equivalent.
2. Associate’s degree preferred.
3. Sufficient experience in an assistant position to senior leadership teams or experience contributing at a high capacity in a high functioning team.

Job Specifications:

1) Oral Comprehension -- The ability to listen to and understand information and ideas presented through spoken words and sentences.

2) Oral Expression -- The ability to communicate information and ideas in speaking so others will understand.

3) Problem Sensitivity -- The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

4) Information Ordering -- The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

5) Number Facility -- The ability to add, subtract, multiply, or divide quickly and correctly.

6) Speech Clarity -- The ability to speak clearly so others can understand you both in person and over the drive-thru system.

7) Near Vision -- The ability to review customer information on the computer, as well as, visually identify customer identity.

8) Speech Recognition -- The ability to identify and understand the speech of another person.

9) Mathematical Reasoning -- The ability to choose the right mathematical methods or formulas to solve a problem.

10) Reading Comprehension -- Understanding written sentences and paragraphs in work related documents.

11) Physical Requirements – Lifting – The ability to lift a minimum of 10 lbs. up to a height of 3-4 ft.  Standing - Must have the ability to remain in stationary positions 100% of the workday.  Dexterity – The ability to operate a computer and other office machinery, such as a calculator, adding machine, copy machine and printer.  Hearing – the ability to exchange accurate information to customers in regard to their accounts and/or banking procedures.

12) Active Learning -- Understanding the implications of new information for both current and future problem-solving and decision-making.  The ability to learn technical material.

Other duties as assigned.

This job description is subject to change at any time.