Executive Assistant

FIRST PRESBYTERIAN CHURCH (PCA)

Jackson, Mississippi
 

“First Presbyterian Church exists to glorify God by making disciples in our neighborhood, our communities, and the world”

Job Description for Executive Assistant to the Senior Minister

OVERVIEW AND MISSION OF FIRST PRESBYTERIAN CHURCH

First Presbyterian Church of Jackson exists to glorify God by making disciples in our neighborhood, our communities, and the world. In His providence, God has placed us on the corner of North State and Pinehurst Streets, in midtown Jackson. We resolve to be good neighbors and gospel witnesses in the neighborhoods around our church campus. We draw members and visitors from the entire metro-Jackson area. We will continue to make disciples in our city by equipping believers to live for Christ in their homes, their workplaces, and in their neighborhoods across our region. For more information please visit our website, First Presbyterian Church.

The Executive Assistant plays a vital role in supporting the Senior Minister as he leads the Church in this mission. 

JOB SUMMARY

The Executive Assistant to the Senior Minister provides high-level, proactive administrative, organizational, and relational support to ensure the effective leadership and ministry of the Senior Minister. This role requires someone who can anticipate needs, think strategically, and function as an extension of the Senior Minister’s leadership and ministry. 

Serving as a trusted partner and key liaison between the Senior Minister, church staff, officers, committees, members, and outside guests, this individual manages complex schedules, communications, and sensitive information with the highest degree of professionalism, discretion, and initiative.The position requires utmost discretion with sensitive pastoral, personnel, and confidential information.

The ideal candidate is a spiritually mature, highly organized self-starter who thrives on managing details, anticipating needs, and creating order in a fast-paced ministry environment. This individual demonstrates exceptional executive functioning, strong communication skills, and the ability to work independently while embodying the mission and values of First Presbyterian Church.

KEY RESPONSIBILITIES

Executive Support

• Manage and prioritize the Senior Minister’s calendar, meetings, and correspondence to ensure his schedule reflects his strategic priorities and ministry commitments.
• Coordinate with church staff and committees to align schedules and major events.
• Prepare and edit official documents, letters, and communications.
• Oversee travel logistics, reimbursements, and credit card reconciliations 
• Maintain organized filing and financial records for the Senior Minister’s office.
• Handle invitations, RSVPs, and guest hospitality.

Worship & Ministry Coordination

• Serve as liaison between the Senior Minister and worship staff regarding sermon schedules, guest preachers, and service participants.
• Coordinate  assisting schedules and ensure worship participants are informed.
• Coordinate details for special worship services (funerals, weddings, convocation, seasonal services).
• Prepare or assist with bulletins and maintain Ruling Elder evening prayer schedules.
• Schedule and support the Pastor's Advisory Committee and related meetings.

Event & Conference Coordination

• Lead planning and logistics for Twin Lakes Fellowship and other major church or ministerial events.
• Manage event budgets, registration, and hospitality for speakers and guests.
• Oversee staff and officer gatherings, retreats, and General Assembly travel coordination.
• Supervise and delegate tasks to interns and volunteers assisting with events.

Administrative & Communication Support

• Draft and distribute official correspondence (visitor and grief letters, certificates, etc.).
• Manage departmental budgets and expenditures.
• Maintain data and event entries in Planning Center.
• Support communication flow, develop office systems, and assist with general administrative needs.

  
  TERMS OF EMPLOYMENT

• This is a full-time position reporting to the Senior Minister.

• COMPENSATION AND BENEFITS
  The Executive Assistant is offered an annual salary, payable in 26 equal bi-weekly installments.  FPC Jackson provides a comprehensive benefits package that supports their well-being and financial security. Benefits available to eligible full-time staff members include:

  Medical, Dental, Vision insurance

  Life insurance

  Retirement (after one year of service)

  Paid time off 

  A summary of all available benefits will be available once a candidate begins to proceed in the interview process.

KEY QUALIFICATIONS AND ATTRIBUTES

Core Competencies

• Knowledge of and respect for the mission and work of the local church.
• Ability to anticipate needs, exercise sound judgment, and make decisions aligned with the Senior Minister’s direction.
• Executive support excellence with proactive planning and initiative.
• Strong organization, time management, and attention to detail.
• Clear, professional written and verbal communication.
• Discretion and professionalism in handling confidential information.
• Warm, hospitable, and poised representation of the Senior Minister’s office.

Professional Qualifications

• Minimum 5 years of administrative experience supporting senior leaders, ideally in a church or large organization.
• Proficiency in Microsoft Office Suite, Adobe Pro, and ability to learn new systems (e.g., Planning Center).
• Strong writing, editing, and communication skills.
• Demonstrated judgment, independence, and teamwork in a fast-paced environment.

Personal & Spiritual Attributes

• Committed follower of Jesus Christ; active local church member.
• Spiritually mature, humble, and servant-hearted.
• Dedicated to prayer, personal spiritual growth, and the mission of First Presbyterian Church.
• Proactive, dependable, and responsive under pressure.
• Relationally intuitive, gracious, and discreet in all matters.
• Exercises sound judgement and discernment in handling confidential and sensitive information.
• Focused on excellence and ministry support.