What are the responsibilities and job description for the Senior Administrative Assistant position at First Internet Bank?
About The Position
As the Senior Administrative Assistant, you will play a critical role in enabling the effectiveness and operational excellence of key executives. Your role will provide high-level administrative and organizational support while serving as a trusted partner who helps manage priorities, streamline workflows, and ensure seamless execution of executive, departmental, and office-wide activities. You will balance strategic executive support with office coordination responsibilities, contributing to efficient operations and strong internal service.
What You Will Do
We’re not just another bank and we’re not looking for just another employee. Since 1999, First Internet Bank has been dedicated to finding a better way to bank and doing things that have never been done before. Yes, we really were the first state-charted, FDIC insured bank to operate entirely online and we have been leading the way ever since.
We seek the game changers, the innovators…those who challenge the status quo because change really is the only constant. Ready to join a team of imaginative, driven individuals like you? It’s your career, you deserve to imagine more. Keep reading, we think you will like you what see.
More about First Internet Bank
Why Join Us?
At First Internet Bank, our workplace is built around people. Guided by four core competencies—Collaborate to Win, Adapt with Agility, Decide for Impact, and Put People First—we’ve created an environment where individuals feel empowered, supported, and inspired to do their best work. This commitment to collaboration and growth has earned meaningful recognition, including being named a Top Workplace multiple times and one of the Best Banks to Work For. We’re proud of these honors because they reflect what matters most to us: our team.
This culture comes to life at our 175,000‑square‑foot headquarters in downtown Fishers, designed with our people in mind. Inside, you’ll find thoughtfully designed workspaces, an onsite fitness center and The Backyard, our 18,000‑square‑foot open‑air deck with fire pits, covered pergolas, a waterfall, and plenty of greenery for stepping away and recharging. Add free snacks, soft drinks, beer on tap, unlimited volunteer time off, continuous education opportunities for development and regular team events, and you’ll find plenty of ways we support connection and a great workday.
Our benefits package includes the following and so much more:
If you are a California resident, you may be entitled to certain rights regarding your personal information. Additional information about our data collection practices and location specific notices is available on our privacy policy. Click here to read more.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). Click here to read more.
As the Senior Administrative Assistant, you will play a critical role in enabling the effectiveness and operational excellence of key executives. Your role will provide high-level administrative and organizational support while serving as a trusted partner who helps manage priorities, streamline workflows, and ensure seamless execution of executive, departmental, and office-wide activities. You will balance strategic executive support with office coordination responsibilities, contributing to efficient operations and strong internal service.
What You Will Do
- Provide primary administrative support to key executives, as needed, including calendar management, meeting coordination, preparation of materials, and expense processing.
- Serve as a proactive partner to executive leadership, anticipating needs, managing competing priorities, and supporting the coordination of relevant meetings, communications, and follow-up actions.
- Safeguard confidential information while maintaining absolute professionalism in all interactions.
- Coordinate office operations and administrative logistics, including oversight of mailroom functions, incoming and outgoing mail, package distribution, and maintenance of shared workspaces.
- Manage office supply ordering, inventory, and distribution, ensuring workrooms, breakrooms, and beverage stations are consistently stocked and organized.
- Act as primary backup for front desk operations, providing professional reception coverage and supporting a positive first impression for visitors and customers.
- Coordinate vendors and building-related activities, including escorting vendors, facilitating deliveries, assisting with office moves, supply placement, and retrieval of materials.
- Support department, building-wide, and corporate events, partnering with the Director of Office Administration and Human Resources to assist with planning and execution.
- Provide senior-level administrative and clerical support as needed, including document preparation, filing, record organization, maintaining required employment posters, and serving as backup for the Senior Office Coordinator.
- Performs other duties as needed.
- A High School Diploma required; Associate’s Degree preferred
- A minimum of two years of previous administrative, office coordination, or executive support experience required
- Prior experience in customer service or a professional office environment strongly preferred
- Proficiency in the Microsoft Office Suite
- Previous use of Artificial Intelligence tools, such as Microsoft Copilot
- Previous experience in purchasing and reviewing vendor contracts
- Organized, attention to detail ability to work on multiple tasks
- Professional office setting.
- Must be able to move throughout the office and buildings to obtain or relay information.
- Must be able to perform the essential functions of the position with or without reasonable accommodation.
- Must be able to lift boxes of supplies or mail weighing up to 15 pounds.
- Essential functions of the position cannot be performed remotely and require on-site work in order to maintain customer relationships and administrative tasks while also providing cross department support.
We’re not just another bank and we’re not looking for just another employee. Since 1999, First Internet Bank has been dedicated to finding a better way to bank and doing things that have never been done before. Yes, we really were the first state-charted, FDIC insured bank to operate entirely online and we have been leading the way ever since.
We seek the game changers, the innovators…those who challenge the status quo because change really is the only constant. Ready to join a team of imaginative, driven individuals like you? It’s your career, you deserve to imagine more. Keep reading, we think you will like you what see.
More about First Internet Bank
Why Join Us?
At First Internet Bank, our workplace is built around people. Guided by four core competencies—Collaborate to Win, Adapt with Agility, Decide for Impact, and Put People First—we’ve created an environment where individuals feel empowered, supported, and inspired to do their best work. This commitment to collaboration and growth has earned meaningful recognition, including being named a Top Workplace multiple times and one of the Best Banks to Work For. We’re proud of these honors because they reflect what matters most to us: our team.
This culture comes to life at our 175,000‑square‑foot headquarters in downtown Fishers, designed with our people in mind. Inside, you’ll find thoughtfully designed workspaces, an onsite fitness center and The Backyard, our 18,000‑square‑foot open‑air deck with fire pits, covered pergolas, a waterfall, and plenty of greenery for stepping away and recharging. Add free snacks, soft drinks, beer on tap, unlimited volunteer time off, continuous education opportunities for development and regular team events, and you’ll find plenty of ways we support connection and a great workday.
Our benefits package includes the following and so much more:
- Medical, Dental, and Vision Insurance for Full-Time employees - Eligibility begins on day one of employment
- 401(k) Retirement Plan with Generous Match for Full-Time and Part-Time employees - Eligibility begins on day one of employment
- Professional Development Reimbursement
- At Least 3 Weeks Paid Vacation Annually - For New Employees, Paid Vacation is Adjusted Based on Start Date
- Eleven Paid Holidays
- Paid Volunteer Time
- Annual First Internet Bank-branded merchandise allowance
If you are a California resident, you may be entitled to certain rights regarding your personal information. Additional information about our data collection practices and location specific notices is available on our privacy policy. Click here to read more.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). Click here to read more.