Senior Administrative Assistant

Job Summary

As the senior administrative assistant to CERIAS, attention to detail, accuracy and timeliness are crucial with a high level of productivity and confidentiality. In addition to maintaining calendars, responsibilities include coordinating meetings and itineraries, weekly seminars, and any other support essential to the success of the CERIAS Center. This position will interface and coordinate with multiple internal and external clients including faculty, staff, students, partners, and speakers.

Responsibilities and Duties

• Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.
• Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials.
• Compose routine correspondence and draft and edit non-routine correspondence.
• Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.).
• Coordinate events, including room reservations, setups, resource needs, and catering.
• Arrange travel, order supplies, and ensure proper functioning of office equipment.
• Update and maintain mailing lists, databases and websites.
• Mentor and/or train other support staff.
• May monitor operating budget and maintain financial records.

What We're Looking For:

• High School DiplomaGED
• Three or more years of experience in an administrative support role
• Excellent verbal and written communication skills
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• Strong organizational and time management skills and attention to detail
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
• Abiity to interpret policies and procedures to proactively resolve issues or improve processes
• Ability to identify problems and implement or recommend solutions
• Drafting, proofreading and editing skills

What We Want You To Know:

• To learn more about Purdue’s benefits summary
• https://www.purdue.edu/hr/Benefits/employeebenefits/benefits_enrollment/pdf/summaries/2023/Benefits-summary-Admin-Op-2023.pdf
• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan
Purdue University is an EO/EA University.