Human Resource Administrator

Overview of the Position:

The HR Administrator plays a key role in supporting operational teams with all aspects of HR. This position’s responsibilities include but are not limited to managing recruiting and onboarding processes, maintaining employee records, coordinating office functions, and ensuring compliance with federal and state employment regulations. The role requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments.

Primary Responsibilities:

Note: This list is not exhaustive and may be expanded based on organizational needs

• Conduct in-person interviews and assist with candidate selection.
• Collaborate closely with the recruitment team to support hiring initiatives.
• Complete all onboarding steps and ensure compliance with FCS, state, and federal requirements for new hires.
• Order uniforms and supplies for operational staff.
• Coordinate/conduct orientation and on-the-job training (OJT) with the operations team.
• Oversee daily office operations and administrative functions.
• Serve as a liaison with the corporate HR team and operations team.
• Track and report employee hires, terminations, and employment changes.
• Maintain accurate and up-to-date employee personnel files.
• Support and promote employee engagement initiatives.
• Ensure state and federal labor law posters are current and properly displayed.
• CPR and company specific certifications required.
• Perform additional duties as needed to support office and operational teams.

Qualifications:

• Education: High school diploma or equivalent required.
• Experience: 1 to 4 years Human Resources or office administration preferred.

Technical Skills:

• Familiarity with HRIS systems and digital recordkeeping tools.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Communication & Interpersonal Skills:

• Strong written and verbal communication abilities.
• Ability to handle sensitive information with discretion and professionalism.
• Skilled in conflict resolution and employee relations.

Organizational Skills:

• Excellent time management and ability to prioritize tasks effectively.
• Strong attention to detail in documentation and compliance tracking.

Analytical & Problem-Solving Skills:

• Ability to assess situations objectively and recommend appropriate solutions.
• Competence in conducting investigations and preparing thorough reports.

Team Collaboration:

• Comfortable working across departments and with external partners.
• Ability to support and guide managers and staff on HR-related matters.

Work Environment:

• Standard office setting with occasional travel to client locations.
• Hours are four days per week in office, one day remote: 8am-4:30pm
• Physical demands include:
• • Prolonged sitting at a computer
  • Occasional walking/standing
  • Light lifting (usually under 30 lbs)
  • Regular keyboarding and hand use
  • Reaching, bending, handling documents
  • Clear verbal communication and near-vision work

This job description is not a contract and does not affect the at-will nature of your employment relationship with First Coast Security. Furthermore, this job description is not intended to be all-inclusive and does not and cannot address every responsibility or duty you may be expected to perform during your employment.

All qualified applicants considered regardless o