What are the responsibilities and job description for the Administrative Assistant position at First Baptist Church of Indianapolis?
The Administrative Assistant supports the programs of First Baptist Church by receiving visitors and performing essential administrative tasks. The Administrative Assistant must effectively work independently and within a team to carry out responsibilities associated with office work (including reception and phone triage), calendar management, scheduling facilities, and other administrative functions.
Essential Functions:
- Receives guests and provides warm hospitality when visitors arrive at the FBC building or contact the FBC Office by phone or email.
- Maintains orderly workspaces and common areas and organizes, monitors, and re-orders essential office and facility supplies.
- Supports other staff, church leaders, and community volunteers with administrative tasks (e.g. printing, mailings, receiving deliveries and donations, etc.).
- Creates and updates records in church database and maintains orderly office files.
- Assists the Church Administrator in managing the calendar, scheduling appointments and events, and coordinating logistics.
- Assists the Communication Assistant in maintaining the FBC website, social media accounts, and digital monitors in the FBC building.
- Helps to coordinate the care and maintenance of the FBC building by receiving feedback, answering questions, and communicating effectively between facilities, office, and program staff.
Core Competencies:
- Operational Reliability - performs essential daily and weekly tasks and follows standard procedures in a timely and consistent manner with minimal supervision.
- Attention to Detail - supports the smooth operation of the office by efficiently and independently performing office tasks precisely and accurately.
- Software Literacy - has experience with or the ability to master office productivity software including Microsoft Suite, Google Workspace, ACRE (access control), and ACS Realm (database management.)
- Interpersonal Effectiveness - relates well to various ages and all kinds of people, building effective and constructive relationships.
- Effectively Communicates - demonstrates effective written, oral and listening skills that reflect the church's mission and values.
- Trust and Integrity - is widely trusted, seen as direct and truthful, keeps confidences, admits mistakes, and adheres to an appropriate and effective set of core values, acts in alignment with those values.
- Organizing and Planning - garners resources, plans, prioritizes and effectively manages time, resources and volunteers to accomplish responsibilities.
- Flexibility - is open to different and new ways of doing things; responds to feedback, adjusts and adapts as necessary, willingness to modify one's preferred way of doing things.
Job Type: Part-time
Pay: $19.00 - $21.00 per hour
People with a criminal record are encouraged to apply
Ability to Relocate:
- Indianapolis, IN 46240: Relocate before starting work (Required)
Work Location: In person
Salary : $19 - $21