Administrative Assistant

Overview

The Administrative Coordinator supports daily office operations with a focus on accounting, dispatch scheduling, and compliance reporting. This role manages QuickBooks entries, assists with accounts receivable collections, and ensures accurate documentation of truck logs and driver activity. Strong communication, organization, and attention to detail are essential.

Accounting & QuickBooks

• Enter invoices, bills, payments, and journal entries into QuickBooks.
• Maintain accurate customer accounts, job files, and financial records.
• Prepare daily, weekly, and monthly accounting reports for management.
• Assist with A/R collections, including follow-up calls, emails, and payment tracking.
• Reconcile statements, verify charges, and support month-end close tasks.

Dispatch & Operations Support

• Coordinate daily dispatch schedules for drivers, trucks, and service routes.
• Communicate with drivers regarding assignments, delays, and route changes.
• Track deliveries, pickups, and job completion status.
• Maintain dispatch logs, route sheets, and customer service notes.

Truck Logs & Compliance Reporting

• Collect, review, and organize driver truck logs, mileage sheets, and fuel receipts.
• Report log summaries and compliance updates to the accounting department.
• Monitor hours-of-service documentation and ensure accuracy for audits.
• Maintain digital and physical records in accordance with company policy

Administrative Support

• Answer phones, greet visitors, and support general office workflow.
• Prepare reports, spreadsheets, and correspondence as needed.
• Assist with filing, scanning, and document management.
• Support management with special projects and operational tasks.

Qualifications

• 1–3 years of administrative, accounting, or dispatch experience preferred.
• Proficiency with QuickBooks, Microsoft Excel, and general computer skills.
• Strong communication, organization, and multitasking abilities.
• Experience with trucking, logistics, or field-service operations is a plus.
• Ability to work independently and maintain accuracy in a fast-paced environment.

EOE/M/F/D/V

BRI Staffing is a people‐first organization built on honesty, accountability, and genuine partnership. We communicate openly and transparently so clients and candidates always know where they stand. We value diverse perspectives, encourage collaboration, and make decisions only after listening to every voice at the table.

We stand firm in our principles, advocate for what’s right, and support our recommendations with real data and industry insight. Reliability is at the core of our reputation — when we commit to something, we follow through. No excuses, no over‐promising, just consistent delivery.

We also believe growth comes from learning. When mistakes happen, we own them, fix them, and improve our processes so we’re stronger the next time. That mindset has helped us build long‐term trust with employers and job seekers across Indiana and beyond.

EOE