Administrative Assistant

Our client is proud to design and build projects and careers. They are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in their personnel, and helps them develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

My client is seeking a proactive and organized Administrative Assistant to provide administrative and operational support to project teams and business leaders. The ideal candidate will be highly detail-oriented, capable of managing multiple priorities, and committed to maintaining efficient office and project operations.

Key Responsibilities:

• Provide day-to-day administrative support to managers, project teams, and department personnel.
• Schedule and coordinate meetings, conference calls, and travel arrangements.
• Manage calendars and assist with planning team events and meetings.
• Prepare, edit, and distribute correspondence, reports, presentations, and other business documents.
• Maintain electronic and hard-copy filing systems, ensuring accurate record retention and document control.
• Process invoices, expense reports, purchase requests, and other administrative transactions.
• Support onboarding activities for new employees, contractors, and visitors.
• Coordinate office logistics, including supplies, equipment, and facility-related requests.
• Assist with data entry, tracking project information, and generating reports as needed.
• Serve as a point of contact for internal stakeholders, clients, vendors, and visitors.
• Ensure confidentiality when handling sensitive business and personnel information.
• Support special projects and other administrative duties as assigned.

Qualifications:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Previous experience in an administrative, office support, or coordinator role.
• Strong organizational and time management skills with the ability to prioritize competing demands.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Strong attention to detail and commitment to accuracy.