Accounts Payable Coordinator

Job Type

Full-time

Description

The Accounts Payable Coordinator plays a critical role in ensuring the accuracy and efficiency of the company’s financial operations. This position is responsible for managing the full cycle of accounts payable processes, including invoice entry, expense report verification, vendor communication, and compliance with company policies. The ideal candidate will be detail-oriented, organized, and capable of handling a high volume of transactions while maintaining accuracy and timeliness.

Key Responsibilities

• Invoice Processing:
• Accurately enter vendor invoices and AP batches into the accounting system.
• Ensure proper coding, approvals, and compliance with company policies and procedures.
• Email Monitoring:
• Regularly monitor the shared AP email inbox to ensure timely response and processing of incoming invoices and vendor communications.
• Expense Reports:
• Review, verify, and process employee expense reports promptly, ensuring adherence to company guidelines.
• Lien Waivers:
• Prepare and process lien waivers for customers upon receipt of payments, ensuring compliance with contractual requirements.
• Credit Card Reconciliation:
• Reconcile corporate credit card statements monthly and ensure all supporting documentation is collected and filed appropriately.
• Discrepancy Resolution:
• Investigate and resolve invoice discrepancies by communicating effectively with vendors and internal departments.
• Record Maintenance:
• Maintain organized and accurate AP records for audit and compliance purposes.
• Support month-end closing activities, including accruals and reporting.
• Vendor Relations:
• Assist with vendor account reconciliations and respond to inquiries promptly and professionally.
  

Requirements

Education & Experience:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or Finance preferred.
• Minimum 2–3 years of accounts payable experience in a mid-to-large organization
  
  

Technical Skills

• Proficiency with accounting software (experience with ERP systems preferred).
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, and data analysis).
  
  

Core Competencies

• Strong attention to detail, accuracy, and follow-through.
• Ability to manage multiple priorities and meet established deadlines in a fast-paced environment.
• Excellent communication and problem-solving skills.
• Ability to work independently and as part of a team.
  
  

As a leader in commercial life safety systems, FireTron Inc., is committed to protecting lives and property through innovative solutions. Joining our team means being part of a mission-driven organization that values integrity, collaboration, and continuous improvement. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth.