Accounts Receivable Specialist

Rated one of the Top Workplaces in the Greater Pittsburgh Area 2021-2023

Job Summary: The Accounts Receivable Specialist is a key member of the Finance and Administration Department, primarily responsible for managing cash and merchant receipt postings, maintaining accounts receivable records, and executing related general ledger entries. This position supports both Fire Fighter Sales & Service Co. and All Lines Technology, Inc and ensures accuracy and timeliness in financial transactions. In addition to core accounting duties, the specialist will assist with general administrative tasks as needed to support departmental operations.

Essential Duties and Responsibilities: The following list is intended to describe the general nature and level of work performed by employees in this classification.  It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job.  The employer reserves the right to change or assign other duties to this position.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

• Accurately record and apply all cash receipts in the GP (Great Plains) system daily basis, including processing credit card transactions.
• Maintain and monitor customer account aging; coordinate with internal departments to ensure prompt invoice payment.
• Manage customer accounts by issuing and recording debit/credit memos, processing refunds, and handling authorized write-offs
• Deposit checks using a scanner and verify transactions through the online banking system.
• Conduct collections and follow up with customers via phone, fax, or written communication.
• Perform month end reconciliations and sales analysis.
• Open, sort and distribute incoming mail.
• Answer and appropriately route inbound phone calls.
• Provide administrative and interdepartmental support as needed.
• Attend and contribute to departmental and company-wide meetings.

Job Requirements:

• Associate Degree in Accounting or equivalent relevant experience in accounts receivable or a related field.
• Proficiency with enterprise accounting/ERP systems (e.g. Microsoft Dynamics, GP).
• Strong Knowledge of Microsoft Office Suite, especially excel, word, and outlook.
• Customer service experience with strong verbal and written communication skills.
• Ability to work collaboratively across departments and communicate effectively with customers and vendors.
• Exceptional attention to detail and a high level of organization.
• Strong problem-solving skills and the ability to manage multiple priorities effectively.
• Self-motivated, dependable, and able to work both independently and as part of a team.

Work Environment/Physical Requirements

• Typical office environment with standard working hours.
• Minimal physical exertion, primarily sedentary work with occasional movement around the office.

Compensation & Benefits

• Medical, dental, and vision insurance plans.
• Company-paid life insurance and long-term disability coverage.
• Optional supplemental benefits.
• Paid time off (PTO) starting in your first year of employment.
• Seven (7) paid holidays annually.
• 401(k) plan with safe harbor match, including both traditional and Roth options.
• Business casual office environment
• Employee referral program with bonus opportunities.

-Direct Applicants Only - No Third-Party Recruiters-

Fire Fighter Sales and Service Co. is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, marital status, family responsibilities, pregnancy, genetic information, veteran, or military status.