Healthcare Executive Assistant

The Executive Assistant provides high-level administrative, operational, and project support to the senior leadership team. This role serves as a trusted partner, helping manage priorities, coordinate strategic initiatives, facilitate communications, and ensure efficient execution of organizational objectives. The ideal candidate is highly organized, proactive, discreet, and capable of managing multiple priorities in a fast-paced environment.

This individual thrives in a fast-paced, high-growth healthcare environment and has experience supporting multiple leaders simultaneously. The successful candidate possesses exceptional organizational skills, sound judgment, business acumen, executive presence, and the ability to manage sensitive and confidential information.

Key Responsibilities

• Prepare agendas, presentations, reports, and briefing materials.
• Coordinate travel arrangements and expense reporting.
• Screen and prioritize communications, correspondence, and requests.
• Assist with planning, tracking, and execution of strategic initiatives.
• Monitor project timelines, deliverables, and action items.
• Follow up with leaders and stakeholders to ensure completion of commitments.
• Support cross-functional collaboration across departments.
• Coordinate leadership meetings and support the planning and execution of board meetings and executive offsite events.
• Capture meeting notes, decisions, and action items.
• Draft internal communications, presentations, and executive updates.
• Maintain confidentiality of sensitive business information.
• Develop and maintain processes that improve operational efficiency.
• Assist in creating dashboards, reports, and performance metrics.
• Coordinate special projects and research assignments.
• Support change management and organizational initiatives as needed.
• Build positive working relationships across all levels of the organization.
• Provide responsive and professional support to internal and external stakeholders.
• Be responsible for corporate office facility coordination once a permanent location is established.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Human Resources, or a related field, or equivalent relevant experience.
• 3-5 years of executive support, project coordination, or business operations experience.
• Experience working within the healthcare industry, healthcare services, or a related healthcare environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams).
• Familiarity with AI-powered tools, automation technologies, and emerging workplace technologies, with the ability to leverage them to improve productivity and efficiency.
• Ability to manage confidential information with discretion.
• Strong attention to detail and problem-solving abilities.

Preferred Experience/Skills

• Experience supporting executives or senior leadership.
• Project management experience.
• Familiarity with business operations, strategy execution, or organizational effectiveness.
• Experience with collaboration and project management tools.
• Experience working with AI-enabled platforms, digital transformation initiatives, or technology-driven process improvements.
• Facilities management experience.
• Experience in a high-growth healthcare organization.