Executive Team Assistant

This job was posted by https://idahoworks.gov : For more information,

please see: https://idahoworks.gov/jobs/2499864

• Role:**The**Executive Team Assistant**contributes to the obtainment of
  
  

CapEds business objectives and mission by providing executive support to

the Executive Leadership Teams day-to-day operations. This position

manages complex schedules, coordinates and attends meetings, tracks task

completion, arranges travel, and handles communications. This position

anticipates needs, maintains a high level of confidentiality, and

upholds CapEds culture.

**Essential Functions & Responsibilities:**

• Manage email inboxes for the the executive team. Filter incoming
  
  

communication and escalates to the right individual, respond on

behalf of the Executive as appropriate, and compile cross-department

requests that should be shared with the team.

• Schedule and organize meetings, internal/external, and
  
  

virtual/offsite.

• Keep Executives well informed of upcoming commitments and
  
  

responsibilities with proactive reminders and notification of

scheduling conflicts.

• Support Executives with prepping for meetings by researching topics,
  
  

compiling and summarizing information, or generating talking points.

• Support meetings by creating the agendas, compiling supporting
  
  

documents, physically setting up the room, tracking commitments made

during the meeting, taking notes, transcribing and preparing the

minutes, and following up on actions with responsible owners.

• Track memberships in associations and handle registration for
  
  

conferences, training, and events.

• Arrange detailed travel plans, itineraries, and agendas, and compile
  
  

documents for travel-related meetings.

• Prepare and submit expense reports.
• Coordinate activities across the organization.
• Maintain knowledge of all Credit Union products, services, and
  
  

promotions.

• Contribute to efficient Credit Union operations by performing other
  
  

job-related duties as assigned.