What are the responsibilities and job description for the Bookkeeper / Administrative Assistant position at Fillmore Contracts?
Position Summary
The Bookkeeper will be responsible for maintaining accurate financial records, processing company transactions, and coordinating closely with external accounting professionals to produce monthly financial statements and ensure compliance with SBA and federal contracting standards.
This position will also provide administrative support to the CEO, assist with internal reporting, and help strengthen the company’s back-office infrastructure as Fillmore expands in the government contracting market.
Key Responsibilities
Accounting & Bookkeeping
- Record and reconcile daily financial transactions (accounts payable, receivable, payroll, bank reconciliation).
- Maintain accurate general ledger entries and ensure documentation of all financial activities.
- Collaborate with the company’s CPA or accounting consultant to prepare monthly, quarterly, and annual financial reports.
- Support the preparation of invoices, expense reports, and job cost tracking for government projects.
- Assist with compliance and recordkeeping related to federal contracts, SAM.gov registration, DCAA accounting readiness, and project cost allocation.
Administrative & Operational Support
- Provide direct administrative assistance to the CEO, including scheduling, correspondence, and project coordination.
- Maintain organized electronic and paper filing systems for contracts, financials, and project documentation.
- Support the development of operational systems and processes as the company scales.
- Coordinate vendor documentation, insurance certificates, and subcontractor payables as needed.
Qualifications
Required
- Associate’s degree or higher in Accounting, Business Administration, or related field.
- 3 years of bookkeeping experience (QuickBooks Online preferred).
- Strong understanding of accounting principles and GAAP compliance.
- Proficiency with Microsoft Office (Excel, Word, Outlook) and cloud-based financial tools.
- Excellent organizational and time-management skills with attention to detail.
Preferred
- Familiarity with federal contracting and small business (8(a), WOSB, HUBZone, etc.) accounting requirements.
- Experience preparing documentation for CPAs, DCAA audits, or SBA financial reviews.
- Demonstrated ability to work independently and handle confidential information with professionalism.
Ideal Candidate
We are looking for a motivated professional who is detail-oriented, proactive, and eager to grow alongside a company that is building its footprint in the government contracting arena. This is an ideal role for someone who thrives in a small-business environment, enjoys working directly with leadership, and values accuracy, structure, and continuous improvement.
Compensation & Benefits
- Competitive salary commensurate with experience
- Growth opportunities as the company expands its federal contracting portfolio
- Professional development and training support
- Flexible, team-oriented environment
Pay: $5,416.00 - $6,250.00 per month
Benefits:
- Flexible schedule
- Health insurance
- Work from home
Work Location: Hybrid remote in Snellville, GA 30078
Salary : $5,416 - $6,250