What are the responsibilities and job description for the Minute Clerk position at Fifth Judicial District of Pennsylvania?
JOB ANNOUNCEMENT:
Position:
Minute Clerk
Classification:
Clrerical
Location:
Criminal Division
436 Grant Street, Courthouse
Pittsburgh, PA 15219
Job Status:
Full-Time, Benefits Eligible
Salary:
$4,536 monthly
SUMMARY:
This is clerical work in the Criminal Division of the Court of Common Pleas. Responsibilities include scheduling a workable calendar for a judge and preparing case files and related paper work for pre-trial conferences, trials and post-trial matters. Work involves some initiative and independent judgment, and it is carried out under supervision of the department manager and assigned judge(s) and in accordance with established policies and procedures.
QUALIFICATION REQUIREMENTS:
- Five years of experience in the Court of Common Pleas or similar work setting.
- A college degree or specialized training in criminal justice may be substituted for work experience or any acceptable
- Basic knowledge of computer usage, data entry skills, and familiarity with accessing the internet.
- Ability to carry out moderate tasks with accuracy under some supervision.
- Ability to maintain accurate records and files.
- Ability to work and communicate effectively with court officials, other agencies, attorneys, associates and the public.
- Ability to multitask.
- Ability to satisfactorily complete training in the Criminal Division Common Pleas Case Management System (CPCMS) and Justice Network System (JNET) record systems.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Maintains the Court’s files on a daily basis.
- Prepares and completes original case files, related paperwork and all computer-related data entry for pretrial conferences, hearings and trials.
- Conducts pretrial conferences in the absence of the judge.
- Notifies the jury coordinator of pending jury trials and postponements or cancellations of such trials.
- Executes required legal forms as instructed by the judge.
- Swears in jurors, witnesses and interpreters.
- Responds to appropriate inquiries from court personnel, attorneys and others concerning procedures schedules and specific cases.
- Schedules a workable calendar for the judge.
BENEFITS:
Standard health and fringe benefits plans available to Court clerical staff. This includes health, dental, life and accident insurance plans and sick leave and vacation benefits.
HOW TO APPLY:
Applications are submitted online until the posting is closed, September 23, 2026. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. Please include a cover letter and resume, which may be uploaded or sent to the address below. If you have additional documents that can’t be uploaded, please mail or fax them to:
Fifth Judicial District of Pennsylvania
Court Human Resources Office
350 Frick Building
437 Grant Street
Pittsburgh, PA 15219
Fax: 412-350-5897
Fifth Judicial District of Pennsylvania
Court Human Resources Office
350 Frick Building
437 Grant Street
Pittsburgh, PA 15219
Fax: 412-350-5897
EQUAL OPPORTUNITY EMPLOYER
Salary : $4,536