What are the responsibilities and job description for the Accounts Payable Specialist position at Ferretti Search?
Position Summary
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our growing accounting team. The ideal candidate will be responsible for managing the full-cycle accounts payable process, ensuring timely and accurate payment of vendor invoices while maintaining strong internal controls and vendor relationships.
Key Responsibilities
- Process, review, and code vendor invoices in accordance with company policies
- Perform two-way and three-way invoice matching with purchase orders and receiving documents
- Verify invoice accuracy and obtain appropriate approvals prior to payment
- Prepare and process weekly check runs, ACH payments, wire transfers, and other electronic payments
- Reconcile vendor statements and investigate payment discrepancies
- Respond to vendor inquiries and resolve invoice and payment issues in a professional and timely manner
- Maintain accurate vendor records, including W-9 documentation and payment information
- Assist with month-end close by preparing AP reconciliations, accruals, and reporting
- Ensure compliance with company policies, internal controls, and accounting procedures
- Support internal and external audits by providing requested documentation
- Collaborate with cross-functional teams to improve accounts payable processes and efficiencies
Qualifications
- 2 years of accounts payable or general accounting experience
- High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred
- Experience with ERP/accounting systems (SAP, Oracle, NetSuite, Microsoft Dynamics, Workday, or similar) preferred
- Strong Microsoft Excel skills
- Excellent organizational, analytical, and problem-solving abilities
- High level of accuracy and attention to detail
- Strong communication and customer service skills
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment