Human Resources Coordinator

SUMMARY: This position supports the day-to-day Human Resources operations at the facility. The Human Resources Coordinator provides exceptional customer service to employees, supervisors, and managers while supporting recruiting, onboarding, employee engagement, temporary staffing coordination, and administrative Human Resources processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Participate in recruiting and hiring activities to ensure timely filling of open positions.

· Coordinate hourly temporary staffing activities with staffing agencies, including staffing requests, candidate submissions, selection follow-up, start confirmations, assignment changes, and related agency communication.

· Monitor temporary agency staffing activity and prepare weekly timecard reports.

· Process offer letters, confidentiality agreements, and new hire documentation.

· Prepare welcome letters, new hire files, and orientation materials.

· Assist with new hire orientation and onboarding activities.

· Coordinate pre-employment screenings, including background checks, and report discrepancies to the Human Resources Manager.

· Maintain employee files and records in compliance with federal, state, and local regulations.

· Maintain employee records in the HRIS.

· Set up and maintain time and attendance systems.

· Manage ID/security badge setup and maintenance.

· Review, audit, and submit Human Resources-related invoices for approval, including pre-employment screenings, temporary agency staffing, and employee-related expenses.

· Create and distribute employee communication materials as directed.

· Provide support to employees by answering Human Resources-related questions and referring them to the appropriate resource.

· Be knowledgeable about company benefits to provide information and support.

· Assist employees with time off requests and general Human Resources inquiries.

· Conduct exit interviews and report results to the Human Resources Manager.

· Coordinate employee engagement and recognition activities, including Employee of the Month, recognition programs, service awards, employee event raffles, luncheons, company events, Faribucks, and Leaf Card/Thank You recognition uploads.

· Support training and safety initiatives and assist where needed.

· Assist in managing the employee uniform program and resolving issues.

· Participate in Human Resources staff meetings and company meetings.

· Collaborate with Human Resources team members to support departmental initiatives.

· Participate in training and development opportunities, including cross-training.

· All other duties as assigned.

QUALIFICATIONS

Education & Experience

· High school diploma or equivalent required; Associate degree preferred.

· Human Resources certification(s) preferred.

· 1-2 years of human resources experience in a multi-shift manufacturing environment or equivalent combination of education and experience.

· Experience supporting recruiting, onboarding, employee engagement, and/or temporary staffing coordination preferred.

Skills & Abilities

· Bilingual (Spanish/English) skills are required.

· Strong written and verbal communication skills.

· Excellent interpersonal and customer service skills.

· Strong attention to detail and organizational skills.

· Ability to manage multiple tasks and prioritize effectively.

· Proficiency in Microsoft Office (Word, Excel, Access) and HRIS systems.

· Ability to maintain confidentiality and handle sensitive information.

· Ability to work effectively with employees, supervisors, managers, vendors, and temporary staffing agency representatives.

Working Relationships

· Reports directly to the Human Resources Manager.

· Works closely with employees, supervisors, managers, the Human Resources team, and temporary staffing agency representatives.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to sit, stand, walk, reach, stretch, stoop, bend, use hands and fingers, and climb stairs. The employee must be able to read, write, and communicate orally in English and have adequate hearing and vision to perform job duties.

The physical demands described are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.