Receptionist (On-site)

Farah & Farah is a large Personal Injury law firm operating since 1979. We are an established, successful, Firm specializing in Personal Injury and are looking to grow our winning team. This is a fantastic opportunity to join an organization that acknowledges hard work, values work/life balance, and strives to provide a positive atmosphere where people enjoy working and helping others.

As a Receptionist at Farah and Farah, you are the first point of contact for the entire organization. This requires a positive attitude and a polished professional appearance. This position will multi-task a variety of office activities to make sure the office runs successfully.

Responsibilities:

• Welcoming on-site guests, determine nature of business, and announces guest to appropriate personnel
• Answering incoming telephone calls, determining purpose of callers, and forwarding calls to appropriate personnel or department
• Taking and delivering messages or transferring calls to voicemail when appropriate personnel are unavailable
• Scheduling meetings, travel plans, and conference rooms for attorneys, clients and vendors
• Assist the legal teams with clerical duties to include faxing, copying, and organizing/maintaining fil
• Ensure main voicemail reflects office closings, special events as well as posting office closed signs
• Answering questions about organization and provides callers with address, directions, and other information requested
• Receiving and forwarding incoming faxes
• Receives, sorts, and distributes office mail
• Ensure compliance to all company Policies, Procedures, and expectations
• Support administrative and special projects requirements, as assigned

Requirements and skills:

• Polished professional with outgoing attitude, be a team player and love to make the guests feel at home
• Outstanding time-management and typing skills with proficiency
• Demonstrated excellent organizational, coordinating, and personal interface skill
• Proven job diligence, dedication, and attention to detail
• Comfort and experience interfacing with various levels of staff and management, while working in a fast-paced environment
• Familiarity and working knowledge of general office machines (fax, copier, printers, etc.)
• Working knowledge of MS Office (Outlook, Word, Excel, etc.)
• Professional presentation in attire, demeanor, appearance, and compliance to company dress code
• Demonstrate excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees, and vendors
• Strong sense of confidentiality and ability to exercise sound judgment

Benefits:

• Dental insurance
• Health insurance
• Vision insurance
• Paid Time off
• 401K
• Employer Paid Short Term Disability and Basic Life Insurance

Schedule:

• Day shift (8 AM - 5 PM)
• Full-Time, 40 hours a week
• Monday to Friday
• Onsite Office Professional Setting