What are the responsibilities and job description for the Administrative Assistant position at Family Office?
Administrative Assistant
Role Overview
The Administrative Assistant supports the day-to-day operations of a family office and its affiliated ventures spanning real estate, business services, hospitality and sports & entertainment. The role will provide cross-functional support across administrative coordination, financial operations, HR support, office management, and development initiatives.
This is a highly execution driven role that requires strong attention to detail, organization, and the ability to manage multiple priorities across entities. The ideal candidate is proactive, resourceful, and able to operate independently with a high degree of autonomy and sound judgment.
Key Responsibilities
- Support administrative operations, documentation, and internal coordination across multiple entities
- Assist with financial processes including accounts payable and receivable, reconciliations, expense tracking, and reporting support
- Provide HR and payroll administrative support, including onboarding, record-keeping, and benefits coordination
- Support office operations, facilities, vendors, and day-to-day logistics
- Support CRM management and pipeline tracking, including maintaining accurate contact records, tracking interactions, and ensuring data integrity
- Assist with outreach and communications, including email campaigns, newsletters, and distribution list management
- Coordinate client and partner engagement efforts, including materials, shipments, and follow-ups
- Support meeting and event coordination, including scheduling, preparation of materials, and logistics for tours and activations
- Assist with social media coordination, including content scheduling, asset organization, and basic performance tracking
- Conduct research and maintain organized tracking of prospects, partners, and ongoing initiatives
Qualifications
- Experience in administrative, accounting, operations, or similar support roles
- Proficiency with business tools (Microsoft Office, Google Workspace, accounting software/Quickbooks, and/or CRM & marketing platforms)
- Strong organizational skills with exceptional attention to detail and follow-through
- Ability to manage multiple workflows and shifting priorities with minimal guidance
- Proactive, self-directed, and comfortable taking initiative in a fast-paced environment
- Strong written and verbal communication skills with attention to tone and audience
- Ability to handle sensitive information with discretion
- Positive attitude and strong work ethic
- Works well as part of a team
Nice to Have
- Experience supporting multiple entities, businesses within a holding company or family office structure
- Exposure to accounting, HR, payroll, or financial tracking processes
- Basic graphic design and presentation experience
- Notary certification
Salary Range: $45,000-$58,000
Salary : $45,000 - $58,000