SNF Business Office Manager

Position: - SNF Business Office Manager

Location - Fair Oaks Health Care Center - Crystal Lake (on-site position)

Status - Full-time

Schedule - M-F (days) participates in Manager on Duty Weekend rotation

Job Summary

The office manager is responsible for supervision and coordination of insurance claims and billing. This position is also responsible for maintaining accounts receivable, claims submission to all payers and month-end processing and resident trust.

Compensation $58,000.00 to $63,000.00 (salary)

Benefits:

• Health insurance options designed for flexibility
• Dental and Vision Insurance
• Company-paid life insurance
• 401(K) with employer match
• PTO
• Tuition reimbursement and continuing education
• Employer Assistance Program (EAP)
• Referral bonuses
• Early Wage Access
  
  
  

Key Responsibilities:

BILLING

• Daily recording of patient census information.
• Monthly billing of all pay types.
• Collection for those monies billed for all pay types and routine follow-up as detailed on the Collection Module and Guidelines.
• Posting of all resident room and board, therapy, pharmacy and supply charges into the Matrix system.
• Obtain signatures, as needed on patient liability checks.
  
  
  

CASH MANAGEMENT

• Deposit and posting of all cash receipts.
• Daily cash management to oversee cash flow.
• Daily maintenance of the petty cash account.
• Securing supportive documentation for cash disbursements.
• Fax a copy of the bank statement on each account to the management company upon receipt.
• Completion of monthly bank reconciliation for every bank account. (Send bank statement with bank reconciliation)
  
  
  

ACCOUNTS PAYABLE

• Daily or weekly accounts payable processing on the MDI AP/GL system.
• Monitoring of accounts to insure COD status does not occur.
• Vendor communication regarding accounts payable as necessary.
• Safeguard facility checks against possible theft.
  
  
  

FINANCIALS

• Data input into MDI AP/GL to produce monthly financials.
• Thorough review of monthly financials to insure completion and accuracy, including cash tie-out.
• Completion of all areas on "Monthly Financial Checklist" form.
• Preparation and retention of financial reports generated through MDI AP/GL and Matrix as outlined on the “End of Month Reports” list.
• Final review of financials with the Administrator prior to forwarding to CHC.
  
  
  

GENERAL

• Coordination of services with facility personnel as well as family members and Department of Social Services to insure resident financial benefits are secured.
• Meeting with family members/responsible party during normal business hours to discuss resident accounts and/or obtain necessary billing information.
• Capitalization of items over $1000 & retention of supportive documents.
• Provide CHC with detail to complete depreciation schedule of all assets.
• Assignment of account codes by CHC standardized chart of accounts.
• Completes all other duties as assigned
  
  
  

Qualifications Required

• Skilled Nursing Facility Business Office experience
• Excellent communications skills
• Strong desire to work with the elderly
• Must be able to read, write and communicate in English
  
  
  

Qualifications Preferred

• Working knowledge of Mineral Tree and SAGE (Intacct)
• Past management experience and skills
  
  
  

What You Can Expect:

• Hiring manager contact within1-2 business days
• 1-2 interviews with leadership and mentor
• Electronic onboarding and paid orientation
• Community tour, badge, keys and ongoing paid training
  
  
  

About Fair Oaks Health Care Center:

Join our 51-bed skilled nursing community, where long-term care meets short-term rehab with heart. We're proud of our team culture that feels more like family than work. Here, your voice matters, your ideas are valued and your career truly grows.

Our community culture is guided by our CORE Values:

• Do the Right Thing
• Foster Positive Relationships
• Be Committed
• Be Innovative
• Coach, Guide and Lead
  
  
  

Equal Opportunity Employer:

All qualified candidates will receive consideration for employment without regard to protected status.