Business Office Manager - Long Term Care

Job Summary
We are seeking a dynamic and organized Business Office Manager to lead the administrative operations within a long-term care facility. This vital role combines office management, financial oversight, human resources, and team leadership to ensure smooth daily functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a welcoming environment for staff, residents, and visitors alike. Your energy and enthusiasm will drive efficiency, support compliance, and enhance the overall quality of our care services.

Duties

• Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling for administrative staff and leadership.
• Manage vendor relationships, including negotiating contracts, processing invoices, and ensuring timely deliveries of supplies and services.
• Supervise administrative staff, providing training and development opportunities to promote team growth and high performance.
• Handle bookkeeping tasks such as payroll processing, budgeting, expense tracking, and maintaining accurate financial records using QuickBooks or similar software.
• Coordinate event planning for staff meetings, resident activities, community outreach events, and training sessions to foster engagement and community involvement.
• Maintain organized filing systems for medical records, administrative documents, licensing compliance materials, and personnel files.
• Support human resources functions by assisting with hiring processes, onboarding new employees, managing employee records, and ensuring adherence to policies.

Requirements

• Proven supervisory experience in an office or healthcare setting with strong leadership skills.
• Proficiency in QuickBooks for bookkeeping and payroll management.
• Excellent organizational skills with the ability to manage schedules effectively across multiple priorities.
• Experience in vendor management, contract negotiations, and budget oversight within a healthcare or medical office environment.
• Strong communication skills—both verbal and written—to interact professionally with staff, residents, families, vendors, and regulatory agencies.
• Knowledge of medical office management practices including filing systems and front desk operations.
• Familiarity with human resources procedures such as hiring practices, employee training & development, and compliance standards.
• Ability to handle clerical tasks efficiently while maintaining attention to detail in an active office setting.
• Experience with event planning for staff or community events is a plus. Join us in creating a warm environment where exceptional care meets efficient administration! This role offers an exciting opportunity to lead a dedicated team while ensuring the smooth operation of our long-term care facility’s business functions. Your expertise will directly contribute to enhancing the lives of residents and supporting our compassionate care mission!

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Salary : $50,000 - $60,000