Administration Assistant

Job Title: Administrative Assistant

Location: New Britain
Schedule: Monday–Friday, 8:00 AM – 4:30 PM or 7:00 AM – 3:30 PM

Pay: $19/hour

Job Overview:
We are looking for a dependable and organized Administrative Assistant to support daily office operations. This role involves a variety of clerical and administrative tasks, and is ideal for someone who is detail-oriented, enjoys multitasking, and works well in a team environment.

Key Responsibilities:

• Answer and screen incoming calls; transfer as needed
• Open and sort incoming mail
• Monitor Accounts Payable email inbox and print electronic invoices
• Match invoices with packing slips
• Enter invoices into the system accurately
• File supplier and customer invoices
• Enter customer payments into the system
• Prepare weekly check runs by pulling invoices
• Mark and file paid invoices
• Stuff envelopes and assist with mailings
• Email payment notifications to suppliers
• Track employee attendance using Excel
• Assist with additional administrative tasks as needed

Qualifications & Skills:

• Friendly and professional demeanor
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Excel, Word, and Outlook
• Previous administrative or accounting experience is a plus
• High attention to detail and accuracy
• Spanish Speaking is a plus but not required

Why Join Us?

• Consistent weekday schedule
• Supportive team environment
• Opportunity to grow administrative skills