What are the responsibilities and job description for the VMS Reconciliation Specialist position at Express Employment International Headquarters?
The corporate office of Express Employment International is seeking a detail-oriented VMS Reconciliation Specialist to support the accuracy and integrity of contingent workforce data across Vendor Management Systems (VMS) and internal platforms. This role is responsible for performing weekly reconciliations, validating time and billing data, and identifying discrepancies to ensure accurate financial reporting and a high level of client satisfaction.
The ideal candidate brings strong attention to detail, a solid foundation in reconciliation and accounting principles, and a proactive approach to problem-solving. This position also requires effective communication with internal teams to resolve issues, implement adjustments, and maintain alignment across systems.
This position sits within our Oklahoma City based corporate office, currently with an expectation to be onsite 80% of the time.
RESPONSIBILITIES
- Perform weekly reconciliations between internal systems and VMS platforms to ensure data accuracy and consistency
- Enter, review, and validate timecard data within VMS platforms on a weekly basis
- Investigate, identify, and resolve discrepancies in timesheets, billing, and system records in a timely manner
- Communicate professionally with internal stakeholders to address discrepancies, provide updates, and confirm resolutions
- Maintain accurate and organized documentation of reconciliation activities, adjustments, and issue resolution
- Support onboarding of new accounts, including system setup and process alignment
EDUCATION & EXPERIENCE QUALIFICATIONS
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred, or equivalent work experience
- 1–3 years of experience in account reconciliation, accounting support, or a related role required
- Prior experience working with financial systems or VMS platforms preferred
- Customer service experience in a professional setting preferred
KNOWLEDGE, SKILLS, OR ABILITIES
- Strong understanding of reconciliation processes and foundational accounting principles
- Intermediate to advanced proficiency in Microsoft Excel, including data analysis and validation
- Excellent analytical and problem-solving skills with a high degree of accuracy and attention to detail
- Strong written and verbal communication skills, with the ability to convey information clearly and professionally
- Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment
- Demonstrated ability to quickly learn new systems, tools, and processes with minimal supervision
Not sure you meet every requirement? Apply anyway!
At Express, we celebrate what makes you, you. We value diverse backgrounds, perspectives, and talents—because we know that’s what makes us stronger together. If you're excited about the role, we’re excited to hear from you.
Express Employment International supports Express Employment Professionals franchises and related brands. The Express franchise brand is an industry-leading, international staffing company with more than 870 franchise locations in the U.S., Canada, South Africa, Australia, and New Zealand.
Headquartered in Oklahoma City, our corporate team is committed to empowering franchisees by providing world-class support, training, and strategic guidance through a unified global network.
Our mission is to professionally market and provide quality human resource solutions through an international franchising network—benefiting our associates, clients, franchisees, corporate staff, shareholders, and the communities we serve.
Our vision is simple yet powerful: To help as many people as possible find good jobs by helping as many clients as possible find good people.