Project Coordinator

Please Post to Expedite ONLY

Department of Aviation is seeking a Project Coordinator

To manage and coordinate the IT Governance project intake process.

General Description and Classification Standards

Duties and Responsibilities: Coordinates IT project related activities that support project governance for onboarding of new projects, managing project updates, and status reporting. Ensures company resources are utilized appropriately. Manages the monthly preparation and support to all governance board meetings. Compiles project status reports, coordinates project schedules, manages project review board meetings, and identifies and resolves technical problems. Coordinates project activities and ensures all project phases are documented appropriately. Familiar with standard concepts, practices, and procedures within the Project Management field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. A degree of creativity and latitude is required. Typically reports to a supervisor or manager

Main Responsibilities:

• Provide analytical and administrative support to Manager in executing assigned projects.
• Monitor project progress and success [assess risks and hazards to the success of the project and take appropriate measures for avoidance-issues and risks log].
• Document project progress [project file, project log, stage gates].
• Present and document interim results, cooperate with management, customers, project review boards and steering committees.
• Manage and set up for all Governance Board Meetings (PRB, ARB and Steering Committees).
• Assess potential issues and accordingly develop resolutions.
• Interact with various teams to coordinate project activities.
• Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs Assist in project design and development activities.
• Work with Manager in change order management, project tracking and document control activities.
• Attend project meetings and follow-up with outstanding tasks.
• Develop project reports for management and clients.
• Analyze and resolve project issues in a timely and accurate manner.
• Oversee project correspondences and prepare and review project related emails, letters, proposals, memos, meeting minutes and other documents.
• Review contract requirements and process invoices in timely manner working with the AIM business office.
• Hand over project results, draw up final project report.
  
  

Experience/Requirements

Well qualified candidates will have the following skills and experience: 3-5 years of experience in the same or similar position (recent project coordinator - administrative coordinator position and/or training). Strong written and verbal communication skills, organizational skills, strong leadership skills, ability to manage a diverse workload, ability to track and monitor multiple work activities, ability to direct and lead the work of others, highly accountable to assigned work - producing high quality deliverables and meeting deadlines. Entry level knowledge of MS Project Professional and SharePoint. Entry level knowledge of project management practices.