What are the responsibilities and job description for the Project Coordinator position at Expedite Talent Solutions?
Duties And Responsibilities
- Coordinates IT project related activities that support project governance for onboarding of new projects, managing project updates, and status reporting.
- Ensures company resources are utilized appropriately.
- Manages the monthly preparation and support to all governance board meetings.
- Compiles project status reports, coordinates project schedules, manages project review board meetings, and identifies and resolves technical problems.
- Coordinates project activities and ensures all project phases are documented appropriately.
- Familiar with standard concepts, practices, and procedures within the Project Management field.
- Provide analytical and administrative support to Manager in executing assigned projects.
- Monitor project progress and success [assess risks and hazards to the success of the project and take appropriate measures for avoidance-issues and risks log].
- Document project progress [project file, project log, stage gates].
- Present and document interim results, cooperate with management, customers, project review boards and steering committees.
- Manage and set up for all Governance Board Meetings (PRB, ARB and Steering Committees).
- Assess potential issues and accordingly develop resolutions.
- Interact with various teams to coordinate project activities.
- Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs Assist in project design and development activities.
- Work with Manager in change order management, project tracking and document control activities.
- Attend project meetings and follow-up with outstanding tasks.
- Develop project reports for management and clients.
- Oversee project correspondences and prepare and review project related emails, letters, proposals, memos, meeting minutes and other documents.
- Review contract requirements and process invoices in timely manner working with the business office.
- Hand over project results, draw up final project report.
- 3-5 years of experience in the same or similar position (recent project coordinator - administrative coordinator position and/or training).
- Strong written and verbal communication skills, organizational skills, strong leadership skills, ability to manage a diverse workload, ability to track and monitor multiple work activities, ability to direct and lead the work of others.
- Highly accountable to assigned work - producing high quality deliverables and meeting deadlines.
- Entry level knowledge of Monday.com, MS Project Professional and SharePoint.
- Entry level knowledge of Project Management practices.