Accounts Payable (AP) Specialist

Exodus Recovery, Inc is looking to hire a part-time (16 hours a week) AP Specialist.

The Accounts Payable Specialist is responsible for supporting the day-to-day and weekly accounts payable functions, including processing invoices, entering transactions into QuickBooks, preparing weekly AP reports, maintaining vendor records, reconciling accounts, processing payments, and maintaining organized accounting files.

The ideal candidate must be detail-oriented, organized, dependable, and able to work independently while ensuring weekly accounts payable responsibilities are completed accurately and on time.

Qualifications

• Minimum of 2 years of accounts payable or related accounting experience preferred.
• QuickBooks experience required.
• Experience handling weekly AP processing and reporting.
• Knowledge of general accounting and accounts payable procedures.
• Experience with invoice coding, vendor reconciliations, and payment processing.
• Strong filing, organizational, and recordkeeping skills.
• Proficiency in Microsoft Excel and Outlook.
• Strong data-entry skills with a high level of accuracy.
• Ability to prioritize assignments and meet weekly deadlines.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.

ESSENTIAL RESPONSIBILITIES:

• Review, code, and process vendor invoices for payment.
• Enter invoices, payments, and other AP transactions into QuickBooks.
• Prepare and maintain weekly Accounts Payable (AP) reports.
• Review weekly outstanding AP balances and invoices due for payment.
• Prepare weekly AP information for management review and payment approval.
• Verify invoices for appropriate documentation, approvals, and account coding.
• Prepare and process checks and electronic payments.
• Reconcile vendor statements and research discrepancies.
• Follow up on outstanding invoices, credits, and payment issues.
• Respond to vendor inquiries regarding invoices and payment status.
• Maintain accurate vendor information, including W-9s and supporting ocumentation.
• Perform weekly filing of invoices, check copies, vendor documents, and other accounting records.
• Maintain organized physical and electronic AP files.
• Retrieve accounting documents as requested.
• Assist with month-end accounts payable closing and reconciliations.
• Assist with credit card and expense reconciliations as needed.

Commensurate with experience.

Pay: $23.00 - $24.00 per hour

Benefits:

• 401(k)
• Employee assistance program

Work Location: In person

Salary : $23 - $24