Accounting & Accounts Payable Specialist

Accounting & Accounts Payable Specialist

Company: Tenshoppe
Location: Los Angeles, CA
Position Type: Full-Time
Department: Accounting

Position Overview

Tenshoppe is seeking a highly organized and detail-oriented Accounting & Accounts Payable Specialist to support the day-to-day accounting and accounts payable functions of our multi-location retail business.

This is a hands-on position with primary responsibility for accounts payable, vendor payments, invoice management, reconciliations, cash-flow tracking, and maintaining accurate accounting records.

The ideal candidate is organized, accurate, proactive, and comfortable managing a high volume of invoices, transactions, and competing deadlines. This person should be able to take ownership of assigned responsibilities, follow issues through to resolution, and communicate proactively when information or approvals are needed.

Key Responsibilities
Accounts Payable & Vendor Management

• Receive, review, enter, and organize vendor invoices.
• Verify invoice amounts, payment terms, due dates, and required approvals.
• Schedule and process vendor payments according to due dates and management direction.
• Maintain accurate records of outstanding and paid invoices.
• Track upcoming payment obligations and ensure payments are processed on time.
• Reconcile vendor statements against company records.
• Research invoice discrepancies, duplicate charges, missing invoices, and payment issues.
• Track vendor credits and ensure credits are properly applied.
• Communicate with vendors regarding invoices, statements, credits, and payment status.
• Maintain organized supporting documentation for invoices and payments.

Accounting & Reconciliations

• Perform day-to-day bookkeeping and accounting activities.
• Enter and maintain accurate transactions in QuickBooks Online.
• Categorize and code transactions appropriately.
• Reconcile bank accounts, credit cards, and other financial accounts.
• Research and resolve discrepancies between accounting records and supporting documentation.
• Maintain accurate and organized accounting records.
• Assist with month-end close and preparation of financial information.
• Maintain supporting schedules and documentation for account balances.
• Assist with expense tracking and reporting.
• Work with management and outside accounting partners as needed.

Cash Flow & Payment Tracking

• Maintain and update accounts payable and cash-flow tracking.
• Track invoice due dates and upcoming financial obligations.
• Provide management with clear visibility into upcoming payments.
• Identify upcoming cash requirements and flag time-sensitive payments.
• Maintain accurate vendor payment terms and due dates.
• Track vendor deposits, balances, and remaining amounts due.
• Help prioritize payments based on due dates, terms, and management direction.

Invoice & Purchasing Reconciliation

• Match invoices against purchase orders, receiving records, and supporting documentation.
• Research discrepancies between purchase orders, invoices, and merchandise received.
• Follow up internally regarding missing documentation, approvals, or discrepancies.
• Coordinate with purchasing, operations, warehouse, and other departments as necessary to resolve accounting issues.
• Ensure vendor credits, shortages, and adjustments are properly documented and reflected in accounting records.

Payroll Support

Payroll is a secondary responsibility of this position.

• Provide backup support with payroll-related accounting and administrative tasks as needed.
• Assist with payroll reconciliations and documentation.
• Maintain accurate payroll-related financial records.
• Provide additional payroll support when required.

Qualifications

• 2 years of accounts payable, bookkeeping, or accounting experience preferred.
• Strong accounts payable and reconciliation experience.
• QuickBooks Online experience strongly preferred.
• Proficiency with Excel and/or Google Sheets.
• Experience managing a high volume of invoices and transactions.
• Retail, wholesale, apparel, or multi-location business experience is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple deadlines and prioritize effectively.
• Comfortable researching discrepancies and following issues through to resolution.
• Strong written and verbal communication skills.
• Ability to work independently and take ownership of assigned responsibilities.
• Ability to appropriately handle confidential financial information.

What We're Looking For

We're looking for someone who is organized, dependable, proactive, and execution-focused.

The right candidate doesn't simply enter invoices and wait for direction. They keep track of what is outstanding, follow up when information is missing, identify discrepancies, maintain accurate records, and make sure important accounting and payment deadlines don't fall through the cracks.

This person should be comfortable working in a fast-paced, growing retail environment where priorities can change and strong organization is essential.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Salary : $20 - $25