What are the responsibilities and job description for the Project & Operations Coordinator position at ExecutiveID & Search?
About the Company:
ExecutiveID & Search is a high-growth, boutique, executive search firm partnering with private equity and venture-backed companies to help build leadership teams that drive results. With a creative and time-proven search process, we provide a competitive advantage necessary to identify and attract world-class talent. Our consultative, agile approach ensures a perfect fit – providing a high-impact, cost-effective alternative for growing businesses and their unique needs. Over the past three years, we have more than doubled in size and continue to scale.
About the Opportunity:
To coincide with the scaling of our current and future operations, we are actively seeking a highly organized and proactive Project & Operations Coordinator to join our team. Our firm operates with a flexible, contractor-based model, and this role would operate on a 30–40-hour-per-week basis. This individual will play a central role in supporting internal operations and leading key projects that enhance how we work and deliver for our clients.
This is an ideal opportunity for a self-directed professional who thrives in a high-performance, entrepreneurial environment and enjoys balancing administrative excellence with project ownership.
Key Responsibilities:
Project Leadership & Execution
- Lead and support internal projects, including the implementation and optimization of ATS/CRM systems
- Coordinate across stakeholders to ensure projects move forward efficiently and meet deadlines
- Identify and implement process improvements to enhance operational effectiveness
Systems Research & Continuous Improvement
- Research and evaluate tools (ATS, CRM, AI platforms, etc.) to improve workflows and team productivity
- Stay current on emerging technologies, including AI tools such as ChatGPT, and recommend practical applications
Administrative & Operational Support
- Provide high-level administrative and operational support to firm leadership
- Maintain organized systems for tracking candidates, clients, and internal workflows
- Assist in preparing client deliverables, presentations, and internal documentation
Cross-Functional Alignment
- Partner with Marketing on demand generation, ABM efforts, and account targeting
- Work with Product and Solutions teams to align customer needs with platform capabilities
- Coordinate closely with Customer Success to ensure clean handoffs and expansion readiness
- Support partner-led deals with consulting firms, auditors, and system integrators
Data, Reporting & Communication
- Utilize Excel to track data, support reporting, and drive insights
- Develop polished PowerPoint presentations for internal and client-facing use
- Draft, edit, and manage professional communications with a high degree of accuracy and tone
Qualifications:
- Proven experience in an administrative, operations, or project coordination role within a professional services or fast-paced environment
- Demonstrated ability to independently manage multiple priorities and drive projects forward
- Proficiency in Excel and PowerPoint
- Comfortable leveraging modern tools, including AI platforms such as ChatGPT
- Exceptional written and verbal communication skills
- Highly organized, detail-oriented, and dependable
- Ability to operate with professionalism in a high-touch, client-focused environment
Position Structure
- Contract role (30–40 hours per week)
- Fully integrated member of a contractor-based team model
- Flexibility with hours
- Opportunity to take ownership of impactful projects within a growing firm.
Why ExecutiveID?
- Direct Impact: Play a meaningful role in shaping operations within a rapidly growing firm
- Ownership: Lead key initiatives, including systems implementation, that directly affect scalability
- Flexibility: Work within a contractor model designed for autonomy and performance
- Growth Environment: Join a team that has more than doubled in size and continues to expand