What are the responsibilities and job description for the Receptionist/Administrative Assistant position at ExecuSource?
Location: Naples, FL
Salary: $21 - $26 per hour; commensurate with experience
Our client, a highly respected professional services organization, is seeking a Receptionist & Administrative Assistant to support its Naples office. This position offers the opportunity to join a collaborative, client-focused team in a polished office environment.
What You'll Be Doing
#MISC123
Salary: $21 - $26 per hour; commensurate with experience
Our client, a highly respected professional services organization, is seeking a Receptionist & Administrative Assistant to support its Naples office. This position offers the opportunity to join a collaborative, client-focused team in a polished office environment.
What You'll Be Doing
- Professionally answer and direct incoming calls
- Greet clients and visitors in a welcoming and professional manner
- Coordinate incoming and outgoing mail, deliveries, and office distribution
- Maintain reception, hospitality, and conference room areas
- Coordinate conference room scheduling, meetings, catering, and audio/visual set up
- Assist with meeting preparation, room set up, and break down
- Provide administrative support to attorneys and office team members
- Assist with billing, invoicing, time entry, expense reimbursements, and payment requests
- Prepare and format correspondence, letters, and memoranda
- Maintain digital files and documentation in accordance with internal procedures
- Respond to requests with urgency while effectively managing competing priorities
- Provide additional office and administrative support as needed
- Minimum of 3 years of receptionist, administrative, or office support experience preferred
- Experience working within a professional services firm is strongly preferred
- Strong proficiency with Microsoft Word and Outlook; Excel experience preferred
- Strong attention to detail and organizational skills
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
- Excellent written and verbal communication skills
- Professional demeanor, appearance, and reliability
- Ability to work collaboratively within a team environment
- Experience with document management systems such as iManage or Filesite is a plus
- Competitive compensation package
- Comprehensive benefits offerings
- Professional and collaborative work environment
- Opportunity to support a highly respected organization
- Long-term stability and career growth potential
#MISC123
Salary : $21 - $26