What are the responsibilities and job description for the Legal Secretary position at ExecuSource?
Location: Philadelphia, PA 19103
Our law firm client, a leading labor and employment law practice, is seeking a highly skilled Legal Secretary to join their Philadelphia office. This role is ideal for a detail-oriented professional with strong secretarial expertise, advanced typing skills, and hands-on experience with court e-filing and docket management. This position plays a critical role in supporting attorneys and ensuring seamless legal operations and exceptional client service.
Key Responsibilities
Our law firm client, a leading labor and employment law practice, is seeking a highly skilled Legal Secretary to join their Philadelphia office. This role is ideal for a detail-oriented professional with strong secretarial expertise, advanced typing skills, and hands-on experience with court e-filing and docket management. This position plays a critical role in supporting attorneys and ensuring seamless legal operations and exceptional client service.
Key Responsibilities
- Prepare, revise, format, and proofread briefs, pleadings, correspondence, and other complex legal documents with a high degree of accuracy
- Maintain fast and accurate typing speed to support busy litigation practices
- File documents electronically in State and Federal Courts, including experience with e-filing systems such as PACER and ECF
- Manage and monitor attorney calendars, court deadlines, and case dockets to ensure compliance with filing requirements
- Maintain organized and accurate client and case files using document management and practice management systems
- Coordinate scheduling, meetings, and travel arrangements for attorneys
- Review, enter, and adjust timekeeper timesheets; assist with billing processes, pre-bill review, and reimbursements
- Provide professional telephone support and occasional receptionist coverage as needed
- Review vendor invoices, prepare check requests, and ensure timely submission for payment
- High school diploma required; college degree preferred
- Minimum of 3 years of experience as a Legal Secretary, preferably in litigation
- Demonstrated strong secretarial skills, including advanced document formatting and high typing proficiency
- Proven experience with State and Federal Court e-filing systems (PACER, ECF, and applicable state platforms)
- Experience managing or supporting docketing functions and tracking court deadlines
- Proficiency with legal research and case management tools (LexisNexis, PACER, ECF)
- Familiarity with practice management, timekeeping, and expense platforms (e.g., Aderant Milana, Concur)
- Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook), including complex formatting (tables of authorities and contents)
- Strong understanding of legal terminology, litigation procedures, and court rules