Global Executive Assistant

Global Executive Assistant

Location: US-based role with the ability to work in our Headquarters in Bethlehem, PA. 

Schedule: Standard business hours with occasional availability for time-sensitive matters.   While we prioritize efficient work during regular hours, the role requires flexibility to address urgent issues as they arise, including rare instances outside of standard working hours.   

Reports to: EXALTA Chief Executive Officer (with dotted-line support to the Executive Leadership Team)

Position Summary

The Global Executive Assistant is a highly strategic, trusted, and proactive partner to the CEO and Executive Leadership Team (ELT). This role provides exceptional administrative, operational, and communication support across multiple time zones, ensuring the ELT operates with clarity, efficiency, and focus.

The Global Executive Assistant manages multiple complex priorities, anticipates needs, and serves as a central coordination point for the Executive team in a rapidly scaling global organization. This role requires exceptional judgment, confidentiality, and the ability to operate in a fast-paced, private-equity-backed environment undergoing significant transformation.

Key Responsibilities

Executive Support & Priority Management

• Own and optimize complex global calendars, ensuring alignment with strategic priorities.
• Anticipate executive needs, proactively managing deadlines, follow-ups, and key decision points.
• Prepare executives for daily priorities, weekly rhythms, ELT meetings, Board interactions, and touchpoints with Montagu (EXALTA PE sponsor).
• Act as a strategic partner, supporting balance between accessibility and focus.

 Global Coordination & Communication

• Coordinate seamlessly across regions and time zones (U.S., Europe, Asia).
• Serve as the liaison between the ELT, internal teams, customers, and external partners.
• Maintain a high bar for communication quality, alignment, and timeliness.

Meeting, Event, and Logistics Management

• Plan, schedule, and execute global meetings, offsites, strategy sessions, and Board activities.
• Prepare and support with preparation and circulation of agendas, pre-reads, and follow-up trackers for executive and cross-functional meetings.
• Manage complex international travel, itineraries, expense reports, and logistics end-to-end for ELT.

Operational Excellence & Process Management

• Track commitments, action items, and deliverables across the ELT to drive accountability.
• Support the integration of new systems, policies, and processes in a post-merger environment.

Confidential Administrative Support

• Handle highly sensitive information with absolute discretion and professionalism.
• Partner with HR on confidential matters, including staffing, onboarding, executive transitions, and sensitive communications.
• Maintain files, contracts, documents, and legal/financial correspondence with accuracy and compliance.

Qualifications & Experience

• 10 years of executive assistant experience supporting C-level executives; global experience is strongly preferred.
• Exceptional written and verbal communication skills; ability to draft executive-level correspondence. French proficiency is a plus.
• Demonstrated ability to manage multiple complex priorities simultaneously with acute attention to detail.
• High proficiency with Microsoft 365 suite, Teams, SharePoint, expense platforms, and scheduling systems.
• Ability to work outside traditional hours to support global business needs.
• Demonstrated judgment, discretion, and maturity in handling complex and confidential information.
• Strong interpersonal skills and an ability to influence and collaborate at all levels.

Success Criteria (First 12 Months)

• Establish trusted, reliable partnership with CEO and ELT.
• Support consistent executive operations rhythm across regions.
• Improve executive productivity and reduce administrative friction.
• Increase speed and accuracy of meeting preparation, follow-up, and cross-functional coordination.
• Create standard templates, processes, and workflows that scale globally.

Competencies and Values

• Business acumen & judgment
• Proactive planning & anticipation
• Executive presence & professionalism
• Cross-cultural communication
• Confidentiality & discretion
• Agility & adaptability in fast-changing environments
• Building relationships & influence
• Positive attitude and aligned to EXALTA values:
  • Winning Together 
  • Acting with Courage
  • EXALTING Customers