What are the responsibilities and job description for the Executive Assistant position at Evlo AI?
About The Role
The role supports a senior technology executive in a fast-moving, well-funded environment, owning calendar management, communications, and cross-functional coordination so leadership can stay focused on strategy and execution.
This is a high-visibility position: the assistant operates as a trusted partner, managing confidential information with discretion, anticipating needs before they are voiced, and keeping complex schedules, travel, and priorities on track.
Key Responsibilities
The role supports a senior technology executive in a fast-moving, well-funded environment, owning calendar management, communications, and cross-functional coordination so leadership can stay focused on strategy and execution.
This is a high-visibility position: the assistant operates as a trusted partner, managing confidential information with discretion, anticipating needs before they are voiced, and keeping complex schedules, travel, and priorities on track.
Key Responsibilities
- Manage a complex, dynamic calendar across multiple time zones, prioritizing competing demands and protecting focus time
- Coordinate domestic and international travel end-to-end, including flights, hotels, ground transport, and visa documentation
- Screen and triage email and Slack communications, drafting responses and flagging items requiring executive attention
- Plan and execute meetings, offsites, and board-level events, including agendas, prep materials, and follow-up on action items
- Prepare and submit expense reports in Expensify and manage budgets for team events and executive spend
- Track and follow up on cross-functional commitments, acting as a liaison between the executive and engineering, finance, and go-to-market teams
- Handle highly confidential personnel, legal, and financial information with absolute discretion
- 4-7 years of executive assistant experience supporting C-level or senior leadership, ideally in technology or venture-backed environments
- Expert-level proficiency with Google Workspace, Zoom, Slack, and calendar management at executive scale
- Proven ability to manage complex travel logistics and last-minute changes calmly and efficiently
- Exceptional written communication and ability to draft polished correspondence on behalf of executives
- Strong judgment, discretion, and integrity when handling confidential information
- Bachelor's degree or equivalent practical experience
- Bonus: Experience with Notion, Airtable, or Expensify; familiarity with board meeting logistics and investor relations support