Accounting Specialist

Accounting Specialist

Direct-Hire

Position Overview

The Accounting Specialist supports the day-to-day accounting operations by managing customer billing, accounts receivable activities, payroll processing, and financial recordkeeping. This position plays a key role in maintaining accurate financial data, supporting cash flow, ensuring payroll accuracy, assisting with tax-related processes, and delivering excellent service to both internal and external stakeholders.

Essential Responsibilities

• Prepare and process customer invoices using ERP and accounting software.
• Distribute invoices to customers on a daily basis to ensure timely billing.
• Receive, record, and apply customer payments to outstanding invoices.
• Process payment discounts and accurately reconcile customer accounts.
• Maintain organized and accurate accounts receivable records.
• Monitor aging reports and follow up with customers regarding outstanding balances.
• Perform collection activities while maintaining positive customer relationships.
• Investigate account discrepancies and resolve billing or payment issues promptly.
• Process credits and adjustments for returned products and other approved transactions.
• Establish new customer accounts and assist with credit application reviews and account setup.
• Support credit approval processes in accordance with company procedures.
• Prepare bank deposits and ensure customer payments are accurately recorded.
• Process weekly payroll while maintaining accuracy, confidentiality, and compliance.
• Maintain records related to employee commissions and customer rebate programs.
• Calculate monthly sales commissions and prepare supporting documentation.
• Reconcile rebate activity and balances at the end of each month.
• Generate, review, and analyze month-end financial and operational reports.
• Track sales and use tax activity and prepare required tax payments.
• Monitor buying group transactions, shipping expenses, and related payment activity.
• Assist with year-end reporting requirements and the preparation of supporting financial documentation.
• Support benefits-related administrative activities and maintain accurate employee records.
• Safeguard confidential financial and employee information in accordance with company policies.
• Collaborate with customers, vendors, and internal departments to resolve accounting-related inquiries.
• Perform additional accounting and administrative duties as assigned.

Qualifications

• Experience in accounting, bookkeeping, accounts receivable, payroll, or a related financial role.
• Working knowledge of accounting principles and financial recordkeeping practices.
• Experience utilizing ERP systems and accounting software, including QuickBooks; NetSuite experience is a plus.
• Proficiency with Microsoft Office applications, particularly Excel.
• Strong understanding of accounts receivable processes, customer invoicing, and cash application.
• Knowledge of payroll processing and payroll-related compliance requirements.
• Familiarity with sales and use tax requirements, payroll tax reporting, and general tax compliance procedures.
• Experience maintaining financial documentation to support audits and regulatory compliance.
• Ability to assist with monthly, quarterly, and annual tax reporting activities.
• Excellent organizational skills with the ability to prioritize multiple responsibilities and meet deadlines.
• Strong analytical, problem-solving, and reconciliation abilities.
• High level of accuracy and exceptional attention to detail.
• Excellent verbal and written communication skills.
• Professional interpersonal skills with the ability to work effectively with employees, customers, and vendors.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.

If you meet the qualifications outlined above, we encourage you to apply, and we'll schedule an interview with you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law.

EverStaff is an equal opportunity employer (M/F/D/V/SO/GI)