Talent Acquisition Administrative Coordinator

Job Title: Talent Acquisition Administrative Coordinator

Location: Reading, PA 19612

Duration: 03 months

Pay Range: $(18.39 – 24.98)/hr on W2 all-inclusive without benefits

Job Description:

• We are seeking a highly experienced Administrative Coordinator to support our Talent Acquisition team.
• This role is critical to ensuring accurate, compliant, and efficient recruiting operations while delivering excellent service to candidates, recruiters, and internal partners.
• Oracle HCM Experience is preferred.

Key Responsibilities:

• Provide advanced administrative and coordination support to the Talent Acquisition team, including recruiters and leadership including the creation of requisitions.
• Coordinate background screening, drug testing, and pre-employment testing, ensuring compliance and accurate results verification.
• Manage interview scheduling and candidate travel arrangements using Concur.
• Maintain and update recruiting content on shared Talent Acquisition SharePoint site.
• Manage internal and external recruiting mailboxes with professionalism and sound judgment.
• Partner with recruiters to prepare, proof, and distribute employment offer letters.
• Process invoices, coordinate travel, and support day-to-day administrative needs for Recruiting leadership.
• Maintain strict confidentiality and proactively identify process improvements.
• As needed, coordinate interviews across multiple time zones, including phone, virtual, and in-person meetings.
• Serve as the primary point of contact for candidates and stakeholders on pre-employment processes, providing timely updates and maintaining professional communication.
• Update and maintain pre-employment tracking in Empower to ensure data accuracy and compliance.
• Assist Hiring Managers with any pre-boarding questions and provide the necessary information for equipment ordering and HM pre-onboarding tasks.

Qualifications:

• High school diploma or GED required.
• Minimum of 3 years of relevant work experience in an administrative or coordinator role.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience handling confidential information in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent interpersonal, teamwork, and customer service skills.
• Preferred Qualifications
• Experience with SharePoint content maintenance.
• Knowledge of recruiting processes or Applicant Tracking Systems; Oracle Recruiting Cloud preferred.