ADMINISTRATIVE ASSISTANT - III

Job Title : Administrative Assistant - III

Location : Chandler, AZ

Duration : 2 Months

Hybrid preferred, can be remote, must be local to AZ location.

The laptop will be issued.

Short-term position for coverage, urgent need.

Must have strong exec Admin exp.

Seeking an experienced, highly organized, and result-oriented Administrative Assistant.

• In this role, the individual will require excellent organizational skills to provide professional administrative support. The successful candidate must have the ability to work both independently and as part of a diverse executive-level working team. It will be essential that the candidate is proactive, flexible, and able to handle multiple competing priorities. Responsibilities include but are not limited to : Managing calendars, assisting in planning internal meetings, and external engagements. Make travel arrangements and prepare expense reports when needed. Organize and coordinate department meetings, quarterly events, recognition, and teambuilding activities across the organizations. Work with / the team as part of a wider department admin team, provide logistics support, and proactively formulate solutions and / or recommendations to help ensure deadlines and goals are met. Keep accurate and detailed department records, including maintaining org charts, email distribution lists, etc. Receive, interpret, and evaluate the level of significance of requests, take appropriate responsive action, and determine when staff should be notified or involved. The ideal candidate should exhibit the following behavioural traits : Proven teamwork and respect in the workplace, and problem-solving skills. Handle multiple responsibilities and take initiative while maintaining a high level of performance. Interpersonal and communication skills, and comfortable interacting with all levels inside and outside the Client. Recognize potential issues in advance and proactively mitigate in creative ways. Highly resourceful team player and self-starter with the ability to work with minimal supervision / direction and ambiguity. Professional ability to manage sensitive, confidential information discretely. Impeccable multitasking skills with attention to detail and strong follow-through.
• Proficient with MS Office, supporting VP, scheduling and organizing meetings.

Thanks