Accounts Payable Supervisor

ESSENTIAL DUTIES AND RESPONSIBILITIES: Under the direction of the Accounting Manager, the Accounts Payable Supervisor is responsible for overseeing the daily operations of the Accounts Payable function and ensuring accurate and timely processing of vendor invoices and payments. This role supports the department by maintaining efficient processes, supervising Accounts Payable staff, and ensuring compliance with company policies and accounting standards.

• Supervise the Accounts Payable team and oversee daily invoice processing and payment activities.
• Ensure invoices are accurately coded, approved, and processed in accordance with company policies and procedures.
• Manage vendor relationships and respond to vendor inquiries regarding invoices, payments, and account status.
• Monitor accounts payable aging and ensure timely payment of vendor obligations.
• Assist with month-end closing procedures including accruals, reconciliations, and reporting related to accounts payable.
• Support internal and external audit requests by preparing documentation and responding to inquiries.
• Coordinate with purchasing, receiving, and accounting teams to resolve invoice discrepancies and payment issues.
• Maintain vendor records and ensure compliance with company policies and regulatory requirements, including 1099 reporting where applicable.
• Identify opportunities for process improvements and support implementation of efficiencies within the accounts payable process.
  
  

 

Skills And Abilities Required

• 3 years of progressive accounts payable or accounting experience with a portion of it in a supervisory or lead role.
• Strong attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple tasks and prioritize responsibilities in a fast-paced environment.
• Strong communication and interpersonal skills when working with internal departments and external vendors.
• Ability to work independently and meet deadlines with accurate and complete information.
  
  

Computer Equipment And Software Requirements

• Proficiency in Microsoft Excel and Microsoft Word.
• Experience with QAD or another ERP system preferred.
  
  

Education And Experience Required

• Associate’s or Bachelor’s degree in accounting, finance, or related field preferred.
• 3 or more years of accounts payable or accounting experience in a medium to large-sized organization.
• Distribution industry experience preferred.
• Working knowledge of GAAP principles preferred.
  
  

Scope Of Duties And Responsibilities

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.